Faculty Administration Coordinator (Finance)

Job Responsibility: Department Faculty of Education - Deans Office Salary range $47,918.92 to $64,697.48 Hours per week 35 Grade 7 Posted date July 10, 2024 Closing date July 17, 2024 Position Type Full Time - Operating Funded

Description

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - Work primarily takes place at North Campus, Edmonton. This role is hybrid with a mix of remote and in-person.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the Department

As part of the University of Alberta's College of Social Sciences and Humanities, the Faculty of Education is home to award-winning teachers, internationally recognized researchers, educational innovators, and community leaders. When you join the Faculty of Education, you are joining one of the world's top faculties of education, consistently ranked among the top four faculties of education in Canada and top 100 in the world.

At heart, we are a supportive, welcoming academic community of highly engaged, socially conscious, diverse scholars, students, and staff. Our work impacts K-12 students, their families, communities, and partners in education and other professions. We advance the careers of future researchers, teachers and professionals, and policy makers as active and contributing citizens.

Position

Reporting to the Faculty Administration Manager, this position is responsible for providing program support for the Faculty of Education. This includes being the first point of contact for program-related administrative and transactional activities. In all facets of this role, this position endeavors to integrate and advance the University's commitments to equity, diversity and inclusivity. This position understands, fulfills, and promotes the health, safety and environmental responsibilities identified in university policy.

Duties

• Prepares and responds to general correspondence for the faculty office regarding administrative and financial inquiries, in collaboration with the Financial Service Partner and the Staff Service Center.
• Identifies, troubleshoots, and resolves transactional issues via salary and benefit adjustments, accounts payable journal vouchers and GL distribution changes, in collaboration with Faculty HR & Finance Partners.
• Initiates transactions in conjunction with associated Financial Service Partners and the Staff Service Centre on behalf of the Faculty of Education (via SupplyNet, PeopleSoft Financials).
• Reconciles operating, research and endowment accounts on a monthly basis. Reviews individual transactions and supporting documentation for accuracy and UAPPOL compliance. Identifies discrepancies and resolves; escalates complex issues.
• Creates and maintains complex spreadsheets and/or databases. Provides information and reports to supervisors and leadership staff as requested and appropriate.
• Identifies opportunities to improve business processes, using technology to improve accountability, quality and timeliness of data, information, or accounting reporting. Makes recommendations and provides expertise on administrative procedures.

Minimum Qualifications

• A High School Diploma is required.
• A minimum of two years of relevant experience in financial administration is required. Equivalencies will be considered.
• Superior analytical, problem-solving and organizational skills.
• Excellent written and verbal communication skills.
• Time management skills; ability to multi-task and manage priorities in order to meet deadlines.
• Strong computer proficiency is required, especially in complex databases and spreadsheets, and web environments. Must have a solid background in MS Office (Word, Excel) as well as Google Workspace.
• Extensive knowledge of the University of Alberta policies, procedures and systems.
• Ability to work independently and as part of a dynamic team.
• High level of accuracy and attention to detail.
• A commitment to integrate and advance the University's commitments to equity, diversity, and inclusivity and Indigenous initiatives.

Preferred Qualifications

• A Diploma in Business Administration is preferred.
• Experience with PeopleSoft is strongly preferred.

Please include both a cover letter and resume as a single document in PDF format. Both a cover letter and resume are required to apply for this position and will be used to assess writing skills, including grammar and proofreading, and formatting.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

Note: This opportunity will be available until midnight July 17, 2024, Edmonton, Alberta local time.