Lab Coordinator, Dental Programs

Competition Number

P17785

Posting Title

Lab Coordinator, Dental Programs

Classification

Band 7

Location

Saskatchewan Polytechnic Regina Campus

Other Location(s)

Building

Other Building

Date Posted

07/23/2026

Closing Date

08/04/2026

JIQ #

Start Date

08/16/2026

End Date

Open Until Filled

No

Ongoing

Yes

Category of work

Part Time

Bargaining Unit

Professional Services

Hours of Work

Regulated 36 hours (5/4 work pattern)

Salary Range

$2,177.46- $2,603.54 bi-weekly

Temporary Market Stipend

Incumbent

Total Assigned days (AC) / Total Hours per biweekly pay

0.75 FTE

54 hours bi-weekly

Posting Status

Open

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties

Job Duties

This position provides direct technical, operational, and coordination support to the Dental Assisting, Dental Hygiene, and Dental Therapy programs to ensure the effective delivery of lab, simulation, and clinical learning environments. The role is responsible for the preparation, maintenance, and optimization of lab and clinical spaces, equipment, and supplies to support student learning and program delivery.

The position works collaboratively with faculty, clinical coordinators, and dispensary staff to coordinate lab activities, manage shared spaces, support simulation and clinical technologies, and ensure readiness of all teaching environments. This role requires a strong understanding of dental clinical workflows combined with technical troubleshooting, inventory management, and coordination across multiple programs. The scope of this role extends beyond task-based support to include coordination across programs, technical troubleshooting, and independent prioritization of lab and clinical readiness.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

1. Preparation and Coordination of Lab and Simulation Environments

Prepares, coordinates, and maintains lab, simulation, and clinical learning environments to ensure readiness for all scheduled activities across Dental Programs.

• Collaborates with faculty to determine lab, simulation, and clinical setup requirements aligned with curriculum delivery
• Prepares and stages lab environments including mannequins, dental units, instruments, materials, and digital components
• Ensures appropriate setup for a wide range of activities including pre-clinical labs, simulation exercises, and continuing education courses
• Adjusts setups to reflect specific learning outcomes and clinical scenarios
• Dismantles and restores lab and simulation environments following activities
• Ensures all materials and equipment are cleaned, stored, and reset for future use
• Maintains organization and functionality of lab spaces across multiple program areas

2. Equipment Operation, Maintenance and Technical Troubleshooting

Provides technical expertise in the operation, maintenance, and troubleshooting of dental and simulation equipment to ensure minimal disruption to program delivery.

• Operates and maintains dental equipment including chairs, delivery units, sensors, radiography equipment, and simulation mannequins
• Performs minor repairs and adjustments to equipment when service technicians are not immediately available
• Identifies and diagnoses equipment issues and coordinates repair with external service providers
• Assists with installation, calibration, and upgrades of clinical and lab equipment
• Ensures all equipment is functioning safely and effectively in accordance with program and regulatory standards
• Provides real-time troubleshooting support to faculty and students during lab and clinical activities

3. Inventory Management and Procurement Coordination

Manages inventory systems and procurement processes to ensure adequate supply levels and cost-effective resource utilization.

• Monitors inventory levels and usage patterns for lab and clinical supplies across programs
• Develops and maintains tracking systems (e.g., spreadsheets) to support inventory management and forecasting
• Collaborates with faculty to determine supply requirements for labs, clinics, and continuing education activities
• Coordinates ordering, receiving, and distribution of supplies in accordance with institutional procurement policies
• Conducts product research and evaluates vendor options to support purchasing decisions
• Ensures appropriate storage, organization, and rotation of supplies

4. Coordination of Lab Spaces and Scheduling

Coordinates the use of shared lab and clinical spaces to support multiple programs and optimize utilization.

• Works with faculty and clinical coordinators to schedule labs, simulations, and clinical activities
• Coordinates shared use of lab spaces across Dental Assisting, Dental Hygiene, and Dental Therapy programs
• Supports planning and scheduling for continuing education courses and external events
• Identifies and resolves scheduling conflicts and space constraints
• Ensures lab and clinical spaces are prepared in accordance with scheduled activities

5. Digital Systems and Clinical Technology Support

Supports the operation and maintenance of digital and clinical technologies used in lab and clinical environments.

• Maintains and manages digital sensors, imaging equipment, and related systems
• Assists with upgrades, installations, and troubleshooting of radiography and simulation software
• Supports clinic and lab computer systems in collaboration with clinical coordinators and IT
• Ensures functionality and readiness of all digital systems prior to scheduled activities
• Assists faculty and staff with technical issues related to lab and clinical technologies

6. Collaboration and Program Support

Provides coordinated support to faculty, staff, and programs to ensure effective delivery of lab and clinical education.

• Works collaboratively with faculty, clinical coordinators, and dispensary staff to support program needs
• Provides technical guidance related to lab setups, equipment use, and simulation delivery
• Assists in orienting faculty and staff to lab processes, equipment, and systems
• Responds to program needs and adjusts priorities to support delivery requirements
• Builds and maintains effective working relationships across programs

7. Outreach, Continuing Education and External Event Support

Supports the preparation and coordination of lab and clinical resources for outreach activities, continuing education, and external events.

• Prepares and organizes equipment and supplies for off-site clinics and community-based programming
• Supports delivery of continuing education courses requiring specialized lab setups
• Assists in coordination of NDAEB examination requirements, including standardized setup and equipment readiness
• Ensures compliance with external requirements and standards for examinations and events
• Coordinates logistics related to transport, setup, and teardown of equipment for off-site activities

8. Continuous Improvement and Lab Optimization

Contributes to the ongoing improvement and optimization of lab environments, processes, and systems.

• Identifies opportunities to improve efficiency, organization, and workflow within lab and clinical spaces
• Develops and implements improved processes for lab setup, inventory tracking, and equipment use
• Maintains awareness of emerging trends, technologies, and best practices in dental education and simulation
• Recommends enhancements to lab design, equipment, and processes to support program growth
• Supports the expansion and adaptation of lab environments in response to program changes

Duties

Required Qualifications, Skills and Abilities (QSA)

• Certificate or Diploma in Dental Assisting, Dental Aide or Dispensary Assistant
• Minimum 3years related clinical or dental lab experience
• Registration with appropriate professional association is an asset
• Advanced knowledge of dental clinical procedures, workflows, and equipment
• Ability to operate, maintain, and troubleshoot dental and simulation equipment
• Proficiency with dental software systems and digital imaging technologies
• Knowledge of infection prevention and control standards
• Ability to prepare and stage lab and simulation environments
• Mechanical aptitude for equipment troubleshooting and minor repair
• Inventory management and procurement knowledge
• Ability to coordinate multiple priorities and schedules
• Strong communication and collaboration skills
• Ability to work independently with minimal supervision
• Strong organizational and time management skills
• Ability to respond to changing priorities and demands

Desired QSA