Office Secretary

Job Responsibility:

We are looking for an individual with the following Skills & Assets

Key Skills

Fluent in English

Communication Skills

Attention to Detail - For example document layout, text, spelling, dates.

Multitasking

Analytical & Problem Solving

Numerical Aptitude

Computer & Technical skills (ex Microsoft Office Suite Outlook, Word & Excel Proficient)

Organization -Can handle multiple tasks at once.

Flexibility & Adaptability

Proactivity - Not waiting to be asked to do something that is part of your predetermined responsibilities.

Customer Service - Staying professional on the Phone and through emails with proper terminology and responses to inquiries.

Key Assets

Hard Working

Is easily outgoing, you should be friendly and know how to connect to people. When answering/calling out on the phone or sending/responding to emails you represent the entire company, you should be able to be professional with all inquiries and responses knowing what to say and what not to say.

Has Good Judgment Ability which includes knowing what tasks have a higher importance and managing those tasks accordingly based on the individual needs of each co-worker.

Is Energetic & Friendly

Can stay Calm & Composed under the high stress construction work environment.

Holds time in high standards, not only managing their own time but also helping all departments with their schedule ensuring they have what they need (i.e., documents) in the appropriate time frame for deadlines.

Have already obtained knowledge or willing to learn and understand construction terminology and drawings.

Daily & Weekly Duties

- Intake & distribution of documents that come to your inbox to the appropriate departments.

- Send & receive email & phone correspondence.

- Any tasks that are asked of you - example sending an email with attachments, typing of documents, filling out of documents & charts, photocopying, scanning, editing, revising, acquiring necessary documentation from office files.

- Acquiring information off Builder Portals as necessary

- Organizing files

- Reviewing invoices that come in to ensure they have what is required to be processed by accounting.

- Labeling

- Restocking of office supplies

- Maintain a clean & organized work environment. (ex. keeping table and desk surfaces organized and light office cleaning such as emptying of garbage, recycling, wiping surfaces, refill dispensers, vacuuming)

- Online ordering when requested by other staff.

Full Health Benefit Plan starts after the 3-month probation period.

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Application question(s):

• What type of work experience do you have that is relevant to this position?
• Do you have any education that is relevant to this job position?
• Are you comfortable around Dogs?
• What are your 3 Best Skills you contribute to an Office Environment?
• What is/was your GPA

Education:

• Secondary School (required)

Language:

• English (required)

Work Location: In person

Expected start date: 2024-07-02