Fleet Maintenance Administrator

Who we Are

Lifting Solutions is a high-performing team that engineers, manufactures, distributes, sells, and services artificial lift products that outperform the market. Since our inception in Canada in 2014, we have expanded from 14 colleagues to over 300 across 28 locations in three countries and distributors in seven additional countries. We are proud to operate two state-of-the-art manufacturing facilities, one in Canada and one in Oman, where we leverage the latest technology to deliver high-performance products to clients worldwide.

Your Opportunity and Responsibilities

The Fleet Maintenance Administrator is responsible for supporting maintenance facility supervisors and technicians with creating service orders, service planning, document management and tracking, compliance, and maintaining filing systems. Direct communication and ongoing collaboration with the Maintenance and Field Services Operations teams is required.

Technical Requirements

• Maintaining, and validating compliance and maintenance tracking spreadsheets and reports
• Reviewing, establishing, and implementing fleet management policies and processes
• Formatting company documentation using branding standards and maintaining forms and templates.
• Ensuring maintenance technician timesheets are accurate and submitted on time
• Managing our internal vehicle monitoring system (vehicle GPS system)
• Being the system administrator for our online fleet maintenance software
• Creating service orders for internal repair and maintenance of equipment using Microsoft NAV (ERP)
• Validating, monitoring, and managing vehicle fuel for accuracy and inventory management
• Performing periodic audits on equipment to ensure they meet Lifting Solutions standards and fleet maintenance program requirements.
• Safety meeting presentation preparation and recording of minutes.
• Manage asset status change process.

Your Qualifications and Experience

• Completion of a post-secondary program focused on general business or office administration, or a minimum of 2 years’ relevant work experience.
• Proficient in Microsoft Office including Excel, Word, PowerPoint, Outlook, OneDrive

Your Skills

• Can successfully navigate through a complex, fast-paced work environment using an approach that encompasses integrity and pride in your work
• Able to accept change while managing multiple and shifting priorities in a demanding, high-performance environment
• Highly-effective communicator who excels at building relationships at all organizational levels
• Dedicated team player who can also operate independently with minimal direction while producing results
• Client-focused and highly-driven with an emphasis on high levels of accuracy and meticulous attention to detail
• Positive, professional, and willing attitude
• Strong, effective written and verbal communication skills
• Proven organizational and time-management skills
• Must demonstrate competent knowledge of formula creation, charting, tracking, and formatting

What we Offer

We take pride in offering an industry leading and comprehensive total rewards package that includes the following:

• 100% Employer sponsored Health and Wellness plan
• 100% Employer sponsored dental plan
• Short-Term and Long-Term Disability and Life Insurance
• Three-weeks’ vacation
• Five paid sick days per year
• External training allowance for continuing education
• Support and financial assistance to obtain or recertify professional designations
• Employee discounts through our preferred vendor programs
• Employer sponsored pension program with match