Supply Administrator

Job Responsibility:

Arcfield Canada is currently seeking a Supply Administrator to join our team in Calgary.

Responsibilities:

To manage the provisions of the acquisition of goods and services. To coordinate procurement and contracting from the private sector to government. To coordinate, assist, and provide services relating to the acquisition process to clients regarding procurement/contracting, material management (includes asset management and inventory) to ensure, regulations, policies and procedures are within DND guidelines. To provide associated information and advice on contracting and material management.

The Supply Admin's general responsibilities are Materiel Planning from forecasting to disposal.

• Alleviate forecasts with current materiel on hand, materiel available for repair and usage requirements.
• Manage Re-Order Points (ROPs) and Maximum Stock Level in warehouses depot stock.
• Materiel Identification: Enhance materiel management information in the creation of the Materiel Master Records through data governance to support materiel acquisitions; and ii. ensure Materiel Master Records are updated throughout the lifecycle of the materiel.
• Materiel Acquisition: Action procurement plans, with Procurement Authorities as applicable; procure materiel in the materiel management system of record MM Module; ensure materiel is distributed to the location where most used with input from the associated Depots/Bases/Wings/Units; iv. ensure appropriate packaging clauses are included in procurement activities to enable receipt and storage by Depots, Bases, Wings, Units; create reservations (dues-in) for the depot if it falls under the exceptions and authorized to do so before the materiel is shipped from the Vendor and physically received; liaise with depots in the creation of Advanced Shipping Notices (ASNs) to meet depot receiving requirements; and action Materiel Discrepancies as raised by Depots/Bases/Wings and provide appropriate direction.
• Materiel Management: Authorizes the release of restricted items when demanded by Unit/Bases/Wings; review holdings to determine if there is excess materiel and develop plans for repositioning; review holdings for dormant stock and develop appropriate plans for repositioning or disposal; ensure Government Owned Materiel in Contractor Custody has DND/CAF oversight for materiel accountability such as stocktaking and materiel account adjustments; action all High Priority Requisitions (HPR) as expediently as possible in support of operations; and approve the return of excess centrally managed materiel to the Depots, but only if future redistribution is possible, otherwise commence a disposal action.
• Materiel Maintenance: Develop the appropriate contracting documents to release materiel for repair and overhaul; ensure materiel outside of DND custody is properly tracked, managed, and protected during Repair and Overhaul activities; provide accurate information for updates to the Selection Notice and Priority Summary (SNAPS) on repairable stock codes; and direct priority repairs to meet HPR requirements.
• Materiel Disposal: Identify materiel that is no longer required or being used and identify it for review as surplus; work with the TA to identify the materiel that cannot be reused, repurposed, or converted and should be disposed; work with the TA to identify the materiel that will no longer be repaired and should now be disposed; develop the Declaration of Surplus; ensure the Materiel Master Records are properly updated throughout the materiel disposal process; and update the disposal Document Information Record (DIR) with the disposal documentation.

Minimum Qualifications:

• Minimum 5 years of experience working in a warehouse and/or supply chain environment.
• Knowledge of Material Management procedures.
• Have worked with SAP or similar advanced ERP systems in a supply chain management function.
• Able to problem solve DRMIS (A.K.A SAP) issues.
• Experience in the management of inventory, and disposal of fixed assets.
• Ability to analyze requirements to select the appropriate method of supply.

Preferred Qualifications:

• Knowledge of the Canadian Forces Supply Administrative Manual
• Knowledge of the Procurement Administrative Manual
• Worked in the Air Force environment.
• Worked for DND in supply/maintenance capacity
• Familiar with the Repair and Overhaul process and function

At Arcfield Canada, we offer:

• A competitive salary
• Benefits that include extended health, dental and vision coverage as well as a health care spending account
• An RRSP plan that includes company matching on contributions of up to 6 percent
• Continual learning opportunities and professional development training to grow your talent and realize your aspirations and potential

At Arcfield Canada, we work differently than our peers - with agility, the freedom to innovate, an entrepreneurial spirit and a culture of responsibility. Come and join this highly motivated team of professionals and help us continue to set the standards of excellence in a field that offers both challenge and reward.

Arcfield Canada is a leading provider of complete life cycle management and in-service support of complex electronic military systems. Our experienced team provides a broad range of services to the Department of National Defence including Engineering Services, Logistics Support Analysis, Electronic Systems Maintenance and Repair, and long-range planning for full fleet support. For more than 30 years, Arcfield Canada has been a dedicated partner to the Canadian Armed Forces (CAF). Visit us at to learn more.

All successful applicants must be capable of obtaining and maintaining a Canadian Government Industrial Security Clearance.

Arcfield Canada is an Equal Opportunity Employer committed to the principles of employment equity and inclusion. We encourage all qualified candidates to apply.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Calgary, AB: reliably commute or plan to relocate before starting work (required)

Application question(s):

• MANDATORY QUESTION - Are you eligible to obtain a Government of Canada Security Clearance that is required for this position? To be eligible, you must be a Canadian Citizen as well as have resided in Canada for 10+ years.

Work Location: In person