Payroll Services Coordinator

Job Responsibility:

Payroll Services Coordinator

At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.

At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment and strong long-term financial position and AAA credit rating.

As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.

Posting ID: 3273 Department: Finance Division: Financial Services & Payroll Pay Range: $69,008 - $92,023 Job Type: Temporary > 1 year Contract Duration: 14 months Hours of Work: 35 hours per week Work Location: 1151 Bronte Road, Oakville, Ontario Employee Group: OCT Posting Date: June 21, 2024 Application Deadline: July 7, 2024

Job Summary

As an integral member of the Payroll Team, the Payroll Coordinator ensures the timely and accurate processing, and reconciliation of a unionized payroll. This position will be responsible for the administration of employee pay and benefits in SAP throughout the lifecycle of the employee and provide employee support for inquiries regarding pay.

Duties & Responsibilities

• Validate information received from multiple sources that will impact the calculation and processing of employee compensation and benefits, and make any necessary adjustments.
• Verify for accuracy, prepare and input data into the payroll system for employee groups paid by salary and hourly.
• Input permanent changes to employee payroll records maintained in the payroll system relating to new hires, terminations, retirements and leaves and the set up and changes to the statutory deductions, pensions and other mandatory and benefit plans.
• Calculate and input any manual adjustments to earnings and all legislated, mandated and optional benefits and deduction plans as required.
• Ensure compliance with collective agreements.
• Responsible for generating biweekly pay including balancing and reconciliation of pay.
• Respond to payroll questions and inquiries from staff and management in a timely manner, that adheres to privacy requirements.
• Provide support for the time tracking system.
• Maintains up to date documentation on payroll process and procedures. Makes recommendations to update processes or controls as necessary.
• Responsible for various activities to support the year end process and reporting.

Skills & Qualifications

Essential

• Demonstrated knowledge of payroll procedures and processes.
• Three or more years related work experience in a high volume, fast paced unionized payroll, preferably with a medium to large public sector organization.
• Proficient in Excel and functions used to compare, analyze and manage data within spreadsheets (e.g. lookups and pivot tables).
• Demonstrated organizational, analytical and problem solving skills, including excellent attention to detail.
• Effective customer service and collaborative skills are required, including the ability to work successfully in a team environment and independently as well as ensuring deadlines are maintained and achieved.

Preferred

• Post-secondary diploma in Business Administration and completion of PCP designation.
• Experience with SAP HR and Payroll.

Important information about your application:

• In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
• Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at View phone number on ca.edajobs.com.
• Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
• We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
• Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
• If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.

Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to the delivery of high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community.