Real Estate Executive Assistant

Job Responsibility:

About the Bridg Group of Companies:

The Bridg Group of Companies (TBGOC) has been in business for over 20 years and provides exceptional consumer services in the Financial and Real Estate world.

Our mission is to change lives one client at a time and to be the home of all your financial needs!

We aim to foster a culture of caring and accountability. Caring for our clients and employees in a team working environment. As a company we focus on working on diversified services that allow each client to reach their financial goals. But we also aim to ensure that our team experiences personal growth in their careers by offering ongoing training and development opportunities.

We are seeking a highly organized and proactive Real Estate Executive Assistant to join The Bridg Group of Companies. The successful candidate will provide comprehensive administrative support to our executive team, ensuring smooth operations and contributing to the success of our real estate division. This full-time position offers significant opportunities for career growth within our rapidly expanding organization.

Position: Real Estate Executive Assistant

Salary: $70,000 - $75,000

Expected Start Date: As soon as possible

Key Responsibilities:

Executive Support:

· Manage and maintain executives' calendars, appointments, and travel arrangements.

· Coordinate and schedule meetings, conferences, and special events for the executive team/company.

· Prepare and organize materials for meetings, presentations, and reports.

· Act as a liaison between executives and internal/external stakeholders, including clients, vendors, and other team members.

· Handle confidential and sensitive information with discretion and professionalism.

Administrative Support:

· Perform administrative tasks such as responding to emails and managing correspondence.

· Maintain accurate records, files, and databases for the executive team.

· Prepare and process expense reports, invoices, and other financial documents.

· Conduct research and gather information as requested by the executives.

· Assist with special projects and initiatives as assigned by the executive team.

· Handle incoming and outgoing mail, emails and phone calls

· Expect to handle numerous personal tasks to provide support to executive team members as part of this role.

· Other tasks and projects assigned

Qualifications:

· Bachelor's degree in Business Administration (BBA) or related field

· Experience in the real estate industry is an asset.

· Minimum of 5 years of executive administration providing support to senior level management and/or relevant experience.

· Excellent technology skills in using all Microsoft Suite Software's including, MS Word, MS PowerPoint and MS Excel, Outlook, Google Chrome, etc.

· Advanced Excel skills including VLOOKUP, HLOOKUP, XLOOKUP, sums, drop-downs, PivotTables, Macros, etc.

· Ability to create and edit documents, PowerPoint slide decks as per instructional guidance provided from executives and senior management.

· Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.

· Ability to work in a fast-paced environment, adapt to change and navigate continuously shifting requirements.

· Ability to handle confidential information with integrity and discretion.

· Excellent communication and interpersonal skills, both written and verbal.

· Detail-oriented with a high level of accuracy in work.

· Proactive and resourceful problem solver with a positive attitude and strong work ethic.

· Flexible schedule to attend out of office meetings and events with or without executives.

· Must own a vehicle and have full access at all times

· Mandatory attendance in Annual Company & Community Events

Benefits:

· 10 Days Paid Vacation Days

· 3 Paid Employee Emergency Flex Days

· Quarterly Bonuses

· Group Benefits (Medical, Dental, Vision)

· Ongoing Professional Development

· Employee Social Events

· Complimentary Monthly Friday Lunch

· Daily Snacks and Beverages

· Time off For Birthdays & Employee of the Month

· Summer Hours (1/2-day Fridays in July & August)

Work Schedule:

· Monday to Friday 9:00am to 5:30pm

· Weekends, when necessary to support executives

· Work Remotely: No

The Bridg Group of Companies is an equal opportunity employer, and we strive to provide a culturally diverse workforce. We will not discriminate based on race, creed, color, national origin, age, sex, religion, marital status, sexual orientation, or disability. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Job Type: Full-time

Pay: $65,000.00-$75,000.00 per year

Schedule:

• Evening shift
• Monday to Friday
• Weekends as needed

Education:

• Bachelor's Degree (required)

Work Location: In person