Financial Coordinator - AA1 (AESES)

Vice-President(Research & International)

Position number: 33914

Date posted: July 21, 2026

Job details

Financial Coordinator - AA1 (AESES)

Existing Regular Continuing Full-Time (Budget Funded)

Yes

Yes

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

$27.52 to $38.37 per hour ($50,086.40 to $69,833.40 per annum)

Expected Start Date

September 14, 2026

840 hours worked

For more information please contact: Allison Stephen, Director, Office of the Vice-President (Research and International) - ***email_hidden***

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING

• Enrollment in a minimum level of Core 2 of the Chartered Professional Accountants (CPA) professional accounting program is required.
• A University degree with a major in accounting, or a related discipline, is required.
• Systems training in a computerized financial records environment would be an asset.

EXPERIENCE

• One year of experience in an accounting-related position with knowledge of accounting theory and practice is required.
• Sound knowledge of university policies and procedures, especially related to finance, is required.
• Experience in interpreting and applying policies, procedures, and guidelines is required.
• Experience with full-cycle accounting, budget oversight, and preparing financial reports is required, with experience in research accounting preferred.
• Experience communicating financial information to non-financial staff is an asset.
• Knowledge of University of Manitoba financial systems (i.e Aurora/FAST/Banner/Concur/EPIC/VIP) an asset.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES

• Proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook, Teams) required.
• Excellent budgetary and accounting skills are required.
• Excellent verbal and written communication skills are required.
• High level of accuracy is required.
• Excellent interpersonal and organizational skills with a demonstrated ability to work independently and accurately under pressure is required.
• Strong attention to detail is required.
• Ability to present data and reports in a concise manner is required.
• Logical thinking and reasoning abilities are required.
• Ability to meet deadlines and prioritize tasks is required.
• Ability to multi-task proactively is required.
• High degree of tact, diplomacy, discretion, and professionalism in daily contacts within the University is required.
• Understanding financial planning and complex accounting issues is required.
• A satisfactory work record, including satisfactory attendance and punctuality, is required.

Key responsibilities

Maintenance and oversight of the Vice President (Research and International) and its reporting units/centres’ operating and income budgets

• Budget and research fund maintenance of all reporting units in conjunction with Directors.
• Prepares financial reports as requested by the Directors of VPRI. (eg. quarterly balances).
• Performs quarterly salary maintenance, journal entries, and budget adjustments, submits to Director, Research Finance of VPRI for approval.
• Prepares detailed reviews and summaries of the financial activities for the Directors and the Director, Research Finance of VPRI for review (e.g., Quarterly Operating Financial Review, Quarterly Salary Budget Maintenance).
• Liaises with the Director, Research Finance on behalf of reporting units for budgetary, income, research fund, and financial matters, works with specified units to ensure expenditures are in line with the allocated budget and guidelines.
• Prepares the University's Forecasting and Carryover exercises in conjunction with Units' and Centres' Directors, submits to the Director, Research Finance of VPRI for approval.
• Provides information to the Directors about available funds for staffing and other ongoing expenditures.
• Provides on-going oversight of all operating budgets making sure that all reporting units are adhering to the university policies.
• Acts as an alternate signing authority for operating, income, and research fund budgets within the VPRI and its reporting units.
• Prepares external invoices and journal entries for the VPRI offices.
• Oversees interdepartmental charges with the reporting units.
• Ensures maintenance of capital assets with reporting units.
• Oversees the Monthly Operating Reconciliation (MOR) with the reporting units; makes corrections to follow policies, procedures, and best practices.
• Maintains and reconciles the use of the Corporate Visa cards, as required.
• Provides back-up on Concur expense approvals for VPRI and its reporting units.
• Prepares access forms for new and existing employees for financial systems (i.e Aurora, Concur, EPIC, Travel card applications, etc).
• Verifies that all pay authorizations are reviewed, signed, and filed.
• Initiates institutional research support transfers to Financial Analysis Reporting for processing.
• Assist with fiscal year-end deadlines and communications with reporting units and centres.
• Coordinates the distribution of the Annual Planning and Budget Development (APBP) templates to reporting units and centres for compilation of VPRI's overall budget submission.
• Financial Maintenance of assigned research funds in conjunction with the related Units' Directors and/or the Project Coordinator/Lead (prepares financial reports and forecasts, monitors eligible spending guidelines, liaises with external funders, etc.).
• Assists with the University's Federal Research Support Fund process managed by the Director, Research Finance.

Coordination and maintenance of research start-up funds

• Oversees the process of allocating and maintaining research start-up funds to new researchers.
• Ensures completeness of approved start-up requests received from the Faculties.
• Coordinates allocation of research start-up funds (Drafts approval memos, maintains financial records, transfers the funds to the new research start-up fund, and monitors balances).
• Liaises with Faculty Admin Assistants on guidelines and inquiries.
• Other duties as assigned.

Additional information

This is an in-person position located at the Fort Garry campus.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact View email address on ca.workus.org or View phone number on ca.workus.org. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.