Nostalgia Townlet Administrative Coordinator

Nostalgia Townlet Administrative Coordinator

Up To 5% Discretionary Bonus

Calgary, AB, CA

Builder of the Year 28 Times. Picture a career with us.

As the Nostalgia Townlet Administrative Coordinator, you play a key role in supporting both the Sales and Construction teams throughout the homebuilding journey. You are highly organized, detail-oriented, and thrive in a fast-paced environment where accuracy, customer service, and communication are critical.

A Day in the Life

• As our Administrative Coordinator, you'll play a central role in keeping our Sales and Construction teams connected, organized, and moving forward. Acting as the central point of contact for a team of up to 40 people, you'll manage priorities, facilitate communication, and ensure key administrative and operational processes are completed accurately and on schedule.

In this role, you will:

• Coordinate construction administration activities, including inspections, holdback processing, deficiency tracking, trade documentation, and follow-up on deadlines and commitments.
• Prepare weekly, monthly, and quarterly reports for leadership, monitor project progress, and provide proactive administrative support to both the Sales and Construction teams.
• Prepare meeting minutes, reports, presentations, correspondence, agendas, and other related documentation.
• Manage databases and filing systems while ensuring customer files are complete, accurate, and processed in a timely manner.
• Coordinate communication between Sales, Construction, Service, Accounting, Trade Partners, and Homeowners.
• Track deposits, commissions, rebates, referrals, inventory updates, lot information, and price changes.
• Provide exceptional customer service by responding to inquiries from homeowners, staff, and trade partners.
• Identify opportunities to improve processes, accuracy, and efficiency while ensuring everyone has the information and resources they need to keep projects running smoothly.

What You Will Bring to the Table

• 5-7 years of experience in residential homebuilding, sales administration, construction administration, or a related field.
• Strong proficiency with Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint).
• Experience with CRM systems and construction management software; FAST and BuildPro experience is considered an asset.
• Post-secondary education in Business Administration, Construction Administration, or a related discipline is considered an asset.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Proven ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
• Strong written and verbal communication skills with the ability to collaborate effectively across departments and with external partners.
• Customer-focused professional who demonstrates confidentiality, professionalism, and sound judgment.
• Proactive problem-solver who takes initiative and works effectively with minimal supervision.
• Strong technical aptitude with the ability to learn new systems and continuously improve processes and efficiencies.
• Accurate and timely processing of sales and construction documentation.
• On-time completion of weekly, monthly, and quarterly reporting.
• CRM, FAST, BuildPro, website, and customer portal information maintained accurately.
• Purchase agreements, lot agreements, deposits, commissions, and rebates processed within established timelines.
• Meeting agendas and minutes distributed accurately and promptly.
• Customer inquiries and requests are handled professionally and efficiently.
• Construction administration tasks completed with minimal errors and within required timelines.
• Strong internal customer satisfaction across Sales, Construction, Accounting, and Leadership teams.
• Continuous improvement initiatives that enhance efficiency and accuracy.

As a 2025 best Managed Company, we will provide you the following:

• Salary range: $58,000 - $70,000
• Flexible health and dental benefits.
• Opportunity to participate in a unique Jayman Employee Investment program.
• Customized Training Programs. Continuing education is a focus at Jayman, and you have the opportunity to participate in annual education & training.
• Opportunity for growth and career advancement.
• Employee Discounts.
• Social Club events.
• On-site gym & parking.

Do you see the potential? Are you ready to be part of the lifestyle? Join the award winning Jayman BUILT team. Please apply with your resume and cover letter

We thank all applicants for their interest; however, only those selected for an interview will be contacted. No telephone or agency inquiries please.