administrative assistant - 58374.

Are you a organized, proactive administrative professional looking to elevate your career alongside industry leaders?

We are seeking a dynamic Administrative Assistant II to provide dedicated support to two Vice Presidents and assist a collaborative 30-member team. Acting as a key point of coordination, you will balance calendar management, event planning, and executive support with high-touch internal communications. This role offers an exceptional environment to expand your professional network, build relationships with senior leadership, and refine your executive support skills.

Position Type: Contract (12 Months, with high potential for Extension or Conversion)
Location: Toronto, ON (Hybrid — 4 days/week onsite in Downtown Toronto; Wednesday & Thursday mandatory)
Dynamic: 50% back-office support / 50% active communication and coordination across internal teams.
Schedule: Monday to Friday (Choice of 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM)
Pay Rate: $22.79hr

Advantages
Executive Exposure: Work closely with VPs and Executive Assistants, gaining high-visibility experience in a major corporate environment.

Supportive Onboarding: Receive 3–4 days of targeted training alongside ongoing mentorship from experienced team members.
Positive Culture: Join a warm, hardworking, and collaborative team that actively celebrates milestones and achievements.
Career Growth: Strong potential for contract extension or permanent conversion based on performance.

Responsibilities
Executive & Calendar Support
Provide dedicated, high-level administrative support to two Vice Presidents, maintaining dynamic calendars and scheduling meetings seamlessly.
Act as the primary point of contact for incoming inquiries, handling requests independently or re-directing them as appropriate.
Maintain strict confidentiality when handling sensitive correspondence, records, and executive communications.
Coordination & Event Planning
Organize and facilitate internal team meetings, town halls, and leadership sessions.
Lead the planning and execution of team events, celebrations, and seasonal/holiday functions.
Arrange meeting logistics, including room bookings, catering/refreshments, agendas, and technical setup.
Operational Support
Prepare, proofread, and format documents, including reports, presentations, tables, and correspondence using the MS Office Suite.
Assist with operational tasks such as tracking expense reports, processing invoices, distributing communications, and maintaining team files.
Identify process improvements in daily workflows to ensure efficiency and high-quality administrative support.

Qualifications
Experience: 2–4 years of administrative support experience, ideally supporting senior managers or executive-level leadership.
Education: College diploma or higher preferred (High School Diploma / GED required).
Technical Skills: Advanced proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint, Word).
Communication: Exceptional verbal and written communication skills with strong interpersonal polish.
Organization: Superior multi-tasking and organizational abilities with unwavering attention to detail.
Work Style: Ability to work independently, manage shifting priorities, and collaborate effectively within a team structure.
Nice-to-Have
A proactive mindset with a proven ability to anticipate executive needs.
High initiative and willingness to take ownership of administrative processes and events.

Summary
If you are interested in the administrative assistant position please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to View email address on randstad.com to ensure their ability to fully participate in the interview process.

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