Department Executive Assistant

Job Responsibility: Division: Transportation and Construction Department: Construction and Design Term: 1 Temporary Full Time position available for approximately 12 months. Closing Date: 05/12/2025 Labour Group: ESA Posting: 4263 Job Summary This position provides a high standard and professional level of confidential administrative and executive secretarial support to the Director and the management team of the department. Duties & Responsibilities

• Provides administrative and executive secretarial support to the Directors and management team.
• Coordinates administrative aspects for the department's management team, including scheduling appointments and meetings and processing mail.
• Formats, edits, and coordinates the submission of all public and in-camera department reports prepared for the management team so they comply with Corporate Standards.
• Prepares, edits, and circulates a variety of correspondence, including those of a confidential nature, on behalf of senior management staff.
• Assists with department purchases at an administrative level to check for accuracy; distribute and track correspondence as necessary.
• Takes, prepares, and distributes minutes of department meetings.
• Arranges registration to conferences, workshops and training sessions for department staff. Arranges travel plans, travel expense advances and itineraries for department staff, as required.
• Prepares confidential correspondence for management staff.
• Oversees the processing of reports and internal and external correspondence, so that they comply with Corporate standards.
• Receives, screens, and expedites telephone, written and in-person enquiries and determines appropriate action.
• Plans and coordinates special events for the department.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Graduation from a one-year, post-secondary business-related program.
• Two years related senior administrative/secretarial experience.
• Ability to deal with sensitive information in a confidential manner.
• Ability to compile and coordinate information to compose correspondence and reports.
• Ability to establish and maintain effective working relationships.
• Ability to work with minimal supervision.
• Skill in the use of a computer with Microsoft Office software.

Weekly Hours: 40 Salary Range: $57,815.04 to $67,932.00 CAD per annum (2025 rates) Diversity, Equity and Inclusion The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) “the good life”, for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visit Saskatoon.ca/diversity Accommodation The City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email View email address on ca.edajobs.com. While we appreciate all applications we receive, only candidates under consideration will be contacted. Our Recruitment Process: Application > Posting Closes > Resume Review > Pre-screen/Interview > Offer > Pre-Employment Conditions > Welcome to the City