Entry Level Payroll Administrator

Job Responsibility:

Summary

The Payroll Administrator will be responsible for providing support to the Payroll department. The Payroll Administrator is responsible for assisting in multiple financial activities relating to company bi-weekly payroll functions. This includes timely and accurate reporting of payroll data for the company employees. This role requires meticulous attention to detail, a high degree of accuracy and the ability to handle large volumes of data entry efficiently. Other responsibilities include overseeing the processing of staff expenses, corporate credit card transactions, journal entry preparation, reconciliations, and various other accounting functions. Integrity and strong attention to detail are crucial for this role. Other duties will be assigned as necessary. Previous experience in payroll/data entry is not required. Training will be provided.

Core Competencies

• Communication
• Energy & Stress
• Team Work
• Quality Orientation
• Problem Solving
• Accountability and Dependability
• Ethics and Integrity
• Planning and Organizing
• Mathematical Reasoning
• Mediating and Negotiating
• Communication

Job Duties

• Assist in the preparation and administration of payroll for all field employees, while auditing payroll processing reports for accuracy.
• Ensure that all wages are paid accurately and in a timely fashion to all company employees, contractors, and other parties.
• Complete high level of Payroll data entry between different software's
• Assist in preparing journal entries and forms, such as records of employment, income tax forms, and remittances.
• Accept and process pre-authorized staff expense forms; distribute reimbursements as necessary.
• Issue monthly, quarterly, and annual reports, as requested.
• Take and handle all inquiries arising from questions about payroll.
• Implement salary increases, bonuses, commissions, and so on in accordance with instructions given.
• Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
• Complete attendance tracking for field employees
• Collaborate with other departments to ensure pay and personnel records are accurate and up to date.
• Other financial duties as assigned.
• Fax, photocopy and scan documents as required.
• Locate filed materials upon request ensuring materials are given only to authorized parties.
• Prepare a variety of payroll related documents
• Help develop and manage employment programs, salary compensation and job evaluations, promotions and training programs.
• Ensure the accuracy of preliminary payroll reports, time sheets and spreadsheets.
• Adhere to all applicable federal and provincial regulations and company policies.
• Attend Payroll training on a regular on going basis.
• Other duties, relevant to the position, shall be assigned as required.

Requirements

• Secondary School Diploma required.
• Office administration preferred.
• PCP designation, or willing to work towards, required.
• Quickbooks or Service Titan experience is preferred
• Microsoft Office Knowledge, required
• Proven ability to build strong working relationships.
• Experience with payroll systems, internal controls, and management.
• Ability to prepare and produce reports using Microsoft Excel.
• Must be able to handle confidential information in an ethical and professional manner.
• Strong work ethic and positive team attitude.
• Effective attention to detail and a high degree of accuracy.
• Strong problem identification and problem resolution skills.
• Sound analytical thinking, planning, prioritization, and execution skills.
• Able to effectively communicate both verbally and in writing.
• Strong customer service focus.
• Highly conscientious, along with an energetic and mature approach to his or her work

Work Conditions

• Manual dexterity required to use computer and peripherals.
• Interacts with employees and management.
• Repetitive work.
• Flexible Work Hour Requirements

Priority Mechanical Services Ltd is committed to providing an accessible workplace for all employees in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and its regulations. The company accommodates employees with disabilities in accordance with our Accessible Employment and Accommodations Policy.

Job Type: Part-time

Pay: $25,000.00-$30,000.00 per year

Expected hours: 24 per week

Benefits:

• Company events
• Employee assistance program
• Paid time off

Schedule:

• Day shift
• No weekends

Experience:

• Microsoft Office: 1 year (required)
• Data Entry: 1 year (preferred)

Work Location: In person