Council and Committee Coordinator

Job SummaryService Area: Corporate ServicesDepartment: City Clerk's OfficeWork Location: City Hall, 1 Carden StreetWork Mode: HybridJob Type and Duration: Permanent, Full Time VacancyPosition Availability: 1 existing vacant position(s)Salary Range: $37.71-$47.13 per hourAffiliation: Non-UnionPosting Period: June 12, 2026 to June 28, 2026 11:59 p.m.When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.What We OfferWe offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:Paid vacation days, increasing with years of servicePaid personal days;Defined benefit pension plan with OMERS, including 100-per-cent employer matching;Extended health and dental benefits, including Health Care Spending Account;Employee and Family Assistance Program;Parental leave top up program;Learning and development opportunities including tuition assistanceEmployee recognition programs. Position OverviewResumes are being accepted for the position of Council and Committee Coordinator within the City Clerk’s Office. Reporting to the Manager, Legislative Services / Deputy City Clerk, the successful candidate will provide legislative support to City Council and its committees. Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.Key Duties And ResponsibilitiesProvide meeting coordination and secretariat support to City Council and Committee of the Whole in a hybrid meeting environment.Manage information and documentation to support the legislative process from the preparation of draft materials to the compilation and production of final and revised agendas.Act as administrators and provide technology support for all corporate software related to the meeting management process including eScribe, WebEx and the Creston A/V system in Council Chambers.Responsible for tracking draft agenda materials and working with departmental staff to ensure the timely submission of staff reports, presentations and by-laws for City Council and committee agendas.Attend City Council and committee meetings to provide support for A/V technology and hybrid meeting platforms in Council Chambers or other meeting spaces, draft minutes in eScribe and interface with staff and the public to ensure that meetings are run efficiently and effectively.Provide procedural and legislative advice, with support from the City Clerk and/or the Deputy City Clerk, to staff, members of City Council and the public relating to the City’s Closed Meeting Protocol, Procedure By-law, the Planning Act, the Municipal Act and a variety of other corporate policies.Act as project manager for a variety of City Clerk’s Office projects including governance reviews and software implementations.Regularly interface with staff and the public with respect to the business of City Council and manage the dissemination of correspondence resulting from City Council decisions.Organize and lead corporate training and development sessions for staff and members of City Council and committees in relation to meeting management best practices and use of corporate meeting management technology.Prepare statistical reports related to the agenda production cycle, actions of City Council and committees as well as other various workflow processes supported by the Legislative Services Division.Maintain revisions to the City’s governance related policies such as the Procedure By-law, Closed Meeting Protocol, Code of Conduct for Council and Local Boards, Striking Committee Policy, etc.Serve as a key member of the municipal election team and work to support municipal elections.Support other departmental and corporate functions and duties as required. Qualifications And RequirementsExperience related to the duties listed above, normally acquired through the completion of a degree or diploma in Public Administration, Political Science or a related discipline and experience providing administrative and technological support including preparing meeting agendas and supporting legislative meetings. Candidates with an equivalent combination of education and experience may be considered.Excellent organizational skills with the ability to work independently and within a team environment.Ability to work well under pressure, complete multiple assignments and function effectively in a high-volume workplace with multiple deadlines necessitating a high degree of accuracy.Ability to exercise discretion, good judgement, diplomacy and confidentiality.Excellent oral and written communication skills with an ability to communicate effectively with stakeholders including Council, senior staff, the media and the public.Ability to deliver on a work plan comprised of day-to-day tasks as well as to provide input on strategic corporate and departmental work.Knowledge of legislation pertaining to local government, and in particular, the Municipal Act, Planning Act, Statutory Powers Procedures Act and the Municipal Elections Act is an asset.Availability and flexibility to attend meetings outside normal working hours on a regular basis.Intermeiate skills in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint and Teams).Experience with eScribe meeting management software is an asset.Experience with Cisco WebEx is an asset. Hours of work35 hours per week, Monday to Friday, between the hours of 8:30 a.m and 4:30 p.m. This position is eligible for hybrid and flexible work arrangement options (as per current corporate policy).How To ApplyClick "Apply Now" on the top right hand side of your screen by June 28, 2026.Hiring Process TransparencyThe City of Guelph is committed to fair and transparent recruitment practices. Candidates who participate in an interview for this position will be notified of the hiring decision within 45 days of their interview. Notifications will be provided in writing, or through technology.Commitment to Diversity & AccessibilityThe City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome, valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All employment practices are solely based on individual merit, qualifications, and organization's needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures. If you need an accommodation in order to participate in the hiring process, you may contact us to make your needs known in advance.Privacy NoticePersonal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.