EDO Issues Coordinator

Job Responsibility:

Job Information Job Requisition ID: 51312 Ministry: Municipal Affairs Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Regular Scope: Open Competition Closing Date: January 25, 2024 Classification:Program Services 3: Market Adjustment Salary: 2,626.89 to 3,448.73 bi-weekly ($68,561.83 - $90,011.85 /year)

The Ministry of Municipal Affairs assists municipalities in providing well-managed, collaborative, and accountable local government to Albertans. Our main responsibilities are:

• Funding supports for municipalities
• A system that strives to ensure appropriate safety standards for the construction and maintenance of buildings and equipment
• Protections for new home buyers and required licensing for home builders
• Province-wide support for access to public library services for Albertans
• Management of about 2.6 million acres of public land in the province's three Special Areas
• ndependent review and decisions on local matters by the Land and Property Rights Tribunal

Role Responsibilities

Reporting to the Executive Director, the Issues Coordinator supports the Executive Director's Office and branch by coordinating cyclical reporting requirements, managing action requests, contracts, meeting materials and other deliverables. The position also provides some general administrative support to the Executive Director including support in coordinating inputs for quarterly forecasts and managing/tracking contracts and ensuring appropriate records management practices are in place.

Corporate Planning and Reporting:

• Providing input and assistance into corporate processes for the development of the ministry's annual report, business plan, environmental scan, enterprise risk management report, and operational plans.
• Remaining current and informed as to ministry issues, proactively evaluating and reviewing policies and programs.
• Ensuring all key projects have critical paths/project plans to ensure the EDO can monitor key milestones and identify when decisions need to be brought forward to senior leadership of the department.
• Coordinating the preparation of the branch's submission for the ministry's annual report.

Action Request, and Issues Coordination

• Working with the Program and Policy Advisor to identify issues where possible before they require ED intervention.
• Assisting in ensuring the ED is prepared for meetings by coordinating briefings or background documents.
• Facilitating the two-way flow of information between the units and the EDO.
• Working with units in the identification of complex and sensitive issues that impact municipal stakeholders, industry, non-governmental organizations, other government departments and interest groups.
• Organizing and tracking assignments to completion.
• Developing proposals to respond to specific issues/challenges or undertaking projects as assigned by the ED. Consulting with internal clients and stakeholders.
• Collaborating with staff throughout the ministry when identifying issues, clarifying instructions or direction, and coordinating branch responses.
• Reviewing and preparing ministerial correspondence, action request responses, briefing notes and presentation materials as needed.
• Ensuring consistent communication of key messages and tailoring correspondence to target audiences while complying with relevant legislation.
• Researching and verifying facts and information associated with ministerial assignments.

Role Responsibilities continued

Administration, Forecasting and Contract Management

• Track expenditure information at branch level including contract payments (CMAS), travel expenses, staff training and development and maintain awareness of branch human resource management, which includes updating Branch Organizational Charts, preparing Staffing Requests and maintaining an awareness of vacancies.
• Coordinate the branch's response to FOIP requests.
• Coordinate significant logistical requirements for major events (e.g. stakeholder conventions) by managing contract documents, identifying all requirements for events related to accommodations, audio visual and signage requirements.
Work with the MA Operational Support team to coordinate transportation and accommodation for branch staff as needed.

Corporate Support to the Ministry

• Coordinating and reviewing the branch's responses to resolutions proposed or passed by Alberta Municipalities (ABMunis) and the Rural Municipalities of Alberta (RMA).
• Coordinating the branch's contributions to transition materials for new Ministers or Deputy Ministers, session binders and similar packages.
• Working with communications to support responses to media enquiries and to ensure public facing content on GoA web sites related to branch remains current.

Workplace Environment and Organizational Development

• Providing assistance and advice to the ED regarding organizational development activities, branch meetings, and human resources planning,
• Supporting the ED in ensuring that staff are informed and, where possible, consulted regarding changes that affect them, and
• Coordinating branch team-building events and training sessions, which involves working closely with the ADM's office.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

• AGILITY: Ability to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.
• SYSTEM THINKING: Ability to understand how work contributes to the achievement of department goals. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS.
• DRIVE FOR RESULTS: Capable of knowing what outcomes are important and maximizing resources to achieve results tat are aligned with the goals of the organization, while maintain accountability to each other and external stakeholders.
• CREATIVE PROBLEM SOLVING: Focuses on continuous improvement and increasing breath of insight. Collects breadth of data and perspectives to make choices

Qualifications

4 years Bachelors degree plus a minimum 2 years related experience is required.

• Must be proficient in Microsoft Office (Word, Excel, Outlook and Powerpoint).
• Experience using Microsoft Teams and SharePoint
• Knowledge of research and information management processes and tools.
• Knowledge of contract management, procurement policies and budgeting/forecasting.
• Project management and stakeholder management is an asset.
• Knowledge of Government of Alberta and ministry policies, procedures, legislation and business plans and planning guidelines is an asset.
• Knowledge of municipal government and/or experience working in a municipality is an asset.
• Excellent verbal and written communications skills.
• Experience in issues management, strategic planning, project management.

Notes

Term of Employment: Permanent -Full-time position Hours of Work: 36.25 hours per week Location: Edmonton

Final candidate will be required to undergo security screening.

Candidates must include a cover letter that demonstrates how they have successfully applied the competencies required for this job.

Cover Letter:

• Applicants are advised to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Resume:

• For Employment Experience, please indicate duration of employment (month, year). Please specify employment status (i.e., Casual, part-time, or full-time) Ex: Youth Worker, Jan 2006 - June 2009, Part-time (three 8 hr. shifts/week)
• For any Post-Secondary Education: Please specify your major and length of program and the year you graduated. - Ex: Bachelor of Social Work, 4-year Degree (Graduated 2017)

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Optional: Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service -
• Public Service Pension Plan (PSPP) -
• Alberta Public Service Benefit Information -
• Leadership and mentorship programs
• Professional learning and development -
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
Research Alberta Public Service Careers tool -

How To Apply Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Closing Statement This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or a copy of the role profile, please contac Tomasz Gruszka at View email address on ca.edajobs.com