Subcontracts Administrator (8-month fixed term)

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Subcontracts Administrator (8 Month Fixed Term)

Victoria, BC

Expected Salary $57,508 to $75,479

To determine final salary, Babcock considers a variety of factors including the successful Candidate’s skills and experience and internal equity. The final base salary offer is at the Company’s sole discretion and presented as part of a competitive total compensation package. 

Your Role

What You Do Here Matters

In a complex world marked by the threat of war, natural disasters, and geopolitical instability, national security has never been more important.

Babcock is an international defence company providing support and product solutions to enhance our customers’ defence capabilities and critical assets.

Our Canadian team combines their talent and expertise with deep global knowledge and experience from our operations in the United Kingdom, Europe, Australasia and Africa.

Working for us, you’ll help ensure that Canada’s critical services and assets are readily available, reliable, and capable for our defence and civil customers and contribute to Babcock’s Purpose, ‘ Creating a safe and secure world, together.’

Be Part of Something Big

Babcock is a people business. Our people and customers matter most to us. Here you will experience a challenging and rewarding work environment with the support you need to deliver and thrive in your career alongside inclusive teams you respect that value your skills and dedication.

Our Babcock Principles create the foundation for how we deliver better outcomes for our Culture, Customers and Communities. By collectively embodying these Principles in all the work we do, our colleagues help make us great:

* Be Curious – We believe in challenging the status quo and asking, ‘how might we?’

* Think: Outcomes – We believe in measuring success by the results we deliver and the positive impact we make

* Be Kind – We believe in being kind to ourselves, kind to each other, and kind to our planet.

* Collaborate – We believe that Babcock is greater than the sum of its parts.

* Be Courageous – We believe in being brave, ambitious, and determined.

* Own and Deliver – We believe everybody has a part to play in Babcock’s and our customers’ success.

We encourage you to learn more about Babcock Canada by exploring our website: babcockcanada.com.

Description

In this role, you will:

Contract Administration:

• Support the Supplier Relationship Management Program as directed by Manager of Subcontracts.
• Conduct subcontractor on-site meetings
• Work closely with the Project Management Team to ensure the subcontractor is compliant with security requirements, working within the SOW and staying on schedule
• Resolve Subcontractor issues through continuous improvement approach
• Manage supplier performance to cost, delivery/schedule, quality, technical and contractual requirements
• Provide cost savings through negotiations to ensure that we are providing our customers with best value
• Grow supplier relationships to ensure continued or improved performance levels are achieved
• Review and process supplier’s invoices and maintain change order requests in a timely and efficient manner
• Responsible for reporting and achieving program milestones including cost, schedule and quality
• Contract Formation:
• Work in collaboration with Project Managers to develop Work Packages, Statements of Work (SOW) with Project and managing workflows through the approval process
• Analyse supplier proposals, utilize source selection techniques (best value, total cost of ownership, etc.), establish negotiation and identify supplier risks/opportunities
• Provide updates for weekly Subcontract meetings
• Support Commercial Team to ensure complete flow down of Prime Contract requirements into appropriate Subcontract terms and conditions
• Ensure all subcontracts meet relevant Babcock Canada’s Commercial and Health & Safety policies and procedures
• Work closely with the Strategic Procurement Team to support supply chain strategies and Category Management
• Source and negotiate target rates and award Subcontracts for Technical Services in Marine, Aviation and Nuclear Sectors
• Work closely with export compliance personnel to ensure subcontractor compliance with all relevant export regulations.

The ideal candidate brings: 

• 3+ years’ experience/education (or combination) in in contract administration
• Ability to use MS Project and the suite of MS Office
• Excellent written and oral communication skills
• Ability to multitask in a fast-paced environment
• Experience in Marine, Aviation, Nuclear, Defence or Public Works projects in an asset

• Knowledge of commercial business practices and experience working with third party suppliers
• IACCM, APICS, CPSM, CSCP, SCMA or other Certification is an asset
• Eligibility for Canadian Secret Security, Controlled Goods, and ITAR Clearances

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Babcock is committed to promoting a workforce without boundaries. One that welcomes everyone to contribute to our success regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, or disability, and conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered.

If you require accommodation during any stage of our recruitment process, please let us know how we can assist you.

Babcock Canada acknowledges that the land on which we operate across Canada is the unceded territory of Indigenous Peoples. We are grateful to work, live, and play as guests on these lands and are committed to building meaningful and mutually beneficial relationships with Indigenous Peoples.

This posting is for an existing vacancy.

Applicants, please apply online at

Babcock is the UK's leading engineering support services organisation employing 35,000 people across the world. Babcock offers a hugely diverse number of career options.