ward secretary

Job Responsibility:

• Work Term: Permanent
• Work Language: English
• Hours: 37.5 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 3 years to less than 5 years

Work setting

• Nursing home/home for the aged

Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Maintain filing system
• Order supplies and maintain inventory
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Perform data entry
• Provide customer service
• Schedule staff
• Resolve conflict situations
• Perform reception and clerical duties
• Employ creative problem solving to identify opportunities for process improvement in bed assignment, transfer, patient flow and resource utilization

Computer and technology knowledge

• Electronic mail
• Google Docs
• Google Drive

Area of work experience

• Correspondence

Security and safety

• Criminal record check

Health benefits

• Health care plan

Other benefits

• Free parking available

Support for persons with disabilities

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
• Offers mentorship, coaching and/or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees

Support for Indigenous people

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers

Support for mature workers

• Participates in a government or community program or initiative that supports mature workers
• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers mentorship, coaching and/or networking opportunities for mature workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)