Administrative Assistant

About Us

Capital Appraisals is a locally owned and operated real estate appraisal firm serving communities throughout Yukon and Northwest Territories. We provide professional property valuation services for residential, commercial, and industrial clients. With a strong focus on accuracy, confidentiality, and client care, we’re proud to support informed decision-making across northern Canada.

As we grow, we’re looking for a reliable and organized Administrative Assistant to join our team on a casual basis. This is a key role supporting both our appraisers and clients.

Role Overview

The Administrative Assistant will manage incoming appraisal requests, schedule property inspections, and support the day-to-day operations of the firm. You’ll be the first point of contact for clients and play a critical role in ensuring our workflow runs efficiently and professionally.

Key Responsibilities

• Receive and review new appraisal orders via email, phone, and web platforms

• Communicate with clients, property owners, and realtors to gather required information

• Schedule inspections and coordinate appraiser calendars

• Create and manage appointment confirmations and reminders

• Maintain organized digital records using Google Drive, OneDrive, and ANOW

• Prepare basic documentation and templates for appraisal reports

• Respond to client inquiries professionally and promptly

• Monitor project timelines and follow up on outstanding items

• Support invoice creation and payment tracking

• Ensure privacy compliance and secure handling of sensitive information

Qualifications

• Minimum 2 years of experience in an administrative, scheduling, or client service role

• Strong organizational skills and attention to detail

• Comfortable using Google Workspace, Microsoft 365, and database systems

• Experience with ANOW or similar appraisal/order management software is an asset

• Excellent written and verbal communication

• Ability to work independently and manage multiple priorities

• High level of discretion and professionalism with client information

• Knowledge of real estate or appraisal processes is a plus

• Valid driver’s license and access to a vehicle is helpful but not required

What We Offer

• Full-time position (Monday to Friday) with flexible start/end times

• Office work environment

• Supportive, collaborative team environment

• Competitive salary, based on experience

• Training provided for appraisal systems and internal tools

• Opportunity to grow with a small, dynamic business serving the North

How to Apply

Please email your resume and a brief cover letter via our website. Applications will be reviewed as they are received. We thank all applicants for their interest; only those selected for an interview will be contacted.