Business Continuity Analyst

Job Responsibility:

Job Information Job Requisition ID: 59651 Ministry: Advanced Education Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Permanent Scope: Open Competition Closing Date: July 4, 2024 Classification: Program Services 4 Market Adjustment Salary: $2,757.39 to 3,604.17 bi-weekly ($ 71,967 - 94,068 /year)

Ministry of Advanced Education

Responsible for an adult learning system that provides accessible, affordable and high quality education for Albertans. The Ministry prepares Albertans for lifelong success through education by approving programs of study; funding public post-secondary institutions and other adult learning providers; providing financial aid for learners; registering and certifying apprentices; supporting academic research and innovation.

Our programs and services are driven by 3 outcomes: Adult learning opportunities are accessible and affordable for all Albertans; High-quality education, skills development and research make a positive contribution to Alberta's economy, society, culture and environment; and the adult learning system is accountable and coordinated.

Role Responsibilities

Are you a strategic thinker with a passion for safety, security, and resilience? Do you excel in managing high-stakes situations and want to influence real organizational impacts? Alberta Advanced Education is seeking an innovative and proactive Emergency Management and Facilities Advisor to join our dynamic team. This is your chance to lead critical programs and ensure our department is always prepared for the unexpected. Our team of professionals works tirelessly to develop and implement strategies that mitigate risks, respond to emergencies, and manage facilities effectively. We pride ourselves on our collaborative and forward-thinking approach, ensuring that our ministry, and our province, are always prepared for the unexpected. If you are a proactive, resourceful, and dedicated professional looking to make a difference and grow professionally, we want to hear from you! This role collaborates with various divisions across the ministry, other departments such as Infrastructure, Technology & Innovation, Service Alberta, the Alberta Emergency Management Agency (AEMA), and the Public Service Commissioner's Occupational Health and Safety Program (OHS) to align emergency management with business continuity and facilities planning. Responsibilities :

Lead the Ministry Business Continuity and Consequence Management Programs in accordance with established legislation and policies so that documented business processes are prioritized for recovery across the department.

• Act as the primary Consequence Management Officer (CMO) and respond to the Provincial Emergency Coordination Centre (PECC) during cross-government activations to provincial disasters.
• Maintain and improve the ministry's Business Continuity Plan (BCP).
• Prepare documents to support the bi-annual approval of the BCP by the Executive Team and DM.
• Support internal and external department crisis communications.
• Complete risk assessments and identify potential business threats to staff, IT, and facilities and determine how the ministry will resume essential functions in event of emergency, estimate the impact of the disruption (business impact analysis), and communicate those prioritized risks to Executive Team.
• Submit the essential functions list to AEMA in compliance with the Government Emergency Management Regulation (GEMR) and Alberta Emergency Plan (AEP).
Participate in cross-government training, and run departmental-level training exercises.

Inform the evolution and implementation of the ministry's broader emergency management, safety, and security programs.

• Research and identify best practices in other jurisdictions and in other ministries to inform the ministry's emergency management, safety, and security programs.
• Coordinated departmental Emergency Management activities (Facilities, OHS, Security, BCP etc.), including direct support to the department Occupational Health & Safety Committee.
• Mange Enhanced Communication Protocol clients through the central department e-mail, consulting with the impacted program areas and the Provincial Security & Intelligence Office (PSIO).
• Complete a variety of support activities (e.g. research policy options and impacts, prepare briefings and presentations) to enable implementation of the program across the ministry.
• Provide continuity and emergency management advice, consultation, and information to stakeholders internal to the department and within the Government of Alberta on emergency working groups.
• Facilitate post-incident analysis to determine gaps and for continuous improvement.

Role Responsibilities (Cont'd)

Provide coordination and program support to the department Facilities and Accommodations portfolio.

• Support accommodations projects with a focus on security and safety design elements.
• Assist in the day-to-day management of the facilities portfolio, including but not limited to security, safety, and risk mitigation elements. This includes coordination with partner ministries, property management firms, and third-party contractors.
• Lead facility incident response and inform recovery planning in coordination with Alberta Infrastructure and Alberta Risk Management & Insurance (RMI).
• Identify opportunities to improve departmental operations, including fleet management, risk management, and emergency preparedness through the facilities and accommodations portfolio.
• Working knowledge of other accommodations roles, accountabilities, and functions to provide cover-off in the team.

Implement and lead a training and awareness program to establish and maintain the response capabilities of the department to an operational disruption.

• Develop and deliver training tailored to meet all levels of understanding from Executive to administrative personnel, so that all staff are aware of their roles and of the department response structures.
• Develop various channels and material to promote awareness of emergency management roles.
• Develop and lead various types of exercises to test continuity and emergency plans in accordance with existing requirements in policy and legislation, including OHS.
• Represent the department in GoA-wide training and awareness sessions to facilitate knowledge transfer and implementation into the department's response capacity.
• Develop exercise scenarios to validate emergency and continuity plans for a range of hazards or risks.
• Lead continuity and emergency procedures exercises, including crisis communications plans.
Evaluate the success of the exercises and integrate lessons identified into future planning and response activities (e.g., update plans, increase or change training approach or materials).

Additional duties may include:

• Contribution to development and implantation of corporate initiatives.
• Support department Information Management with security and information breaches, or vital records impacts.

Please

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies: Critical Competencies:

Systems Thinking - Emergency Management is a complex framework of multiple, overlapping themes (security, safety, continuity, IT, etc.).Multiple gov't departments have roles within the EM portfolio. Recommendations are influenced by organizational priorities, current state, and goals, with many potential outcomes & impacts.

Creative Problem Solving - Collects a breadth of data and a variety of perspectives to make a choice between potential solutions and evaluate how effective the solution will be.

Agility - BCP is fundamentally about identifying alternatives, back-up plans, and a focus on end-state. Required to advise impacted areas on options and supporting decision making to find solutions. Ability to communicate risk and manage change with senior leadership, and to anticipate issues. In the PECC, the position is providing direction and information on behalf of the department and PSI stakeholders.

Develop Networks - Ability to foster a climate of cooperation amongst, and build solid relationships with public agencies, government, committees and other partners.

Develop self and Others - Proven ability to foster partnerships and to achieve organizational goals within an organization.

Build Collaborative Environments - Emergency Management / BCP is not a core function of department program areas, yet they are involved in the planning and response activities, so the position has to motivate and draw out input, participation, and resources using negotiation, empowerment, and collaboration.

Qualifications

University graduation in a related field (Emergency, Risk, or Disaster Management. Recognized BCP designation desired). Plus 4 years of progressively responsible related experience. Alternatively, 1 year of education for 1 year of experience Equivalency:

• 1 year of education for 1 year of experience

Assets:

• Recognized Business Continuity Certification (such as ABCP from DRI Canada) is desired.
• Occupational Health and Safety qualifications are also desired, however completion of GoA OHS training will be required as soon as practicably possible.
• Security qualifications are desired, including CPTED. Strong and effective communication (both written and oral) and interpersonal skills.

Notes

This competition is for a position based in Edmonton, offering a work schedule of Monday to Friday, totaling 36.25 hours per week. Candidates are encouraged to submit a resumes and cover letters that succinctly demonstrate their qualifications against the job requirements, including education, experience, and relevant competencies. It's important for applicants to ensure their resume and cover letter clearly articulate how their past work experiences align with the role's qualifications and needs. Resumes must include precise employment dates (month and year) to assist in assessing written communication skills and attention to detail. The final candidates for this position will be asked to undergo an academic check, references, provide a suitable security screening and may be asked to complete a written exercise and/or assessment. Final candidates will be required to undergo a security screening. This competition may be used to fill future vacancies across the government of Alberta, at equal or lower classification and salary. For more information on the Government of Alberta hiring process, view this link: Links and information on what the GOA have to offer to prospective employees:

• Working for the Alberta Public Service -
• Pension plans: Public Service Pension Plan (PSPP) -
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements.
Research Alberta Public Service Careers tool -

How To Apply Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Closing Statement This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Shannon Rowe at View email address on ca.edajobs.com If this competition is closed as per the closing date noted above, please continue to check