Office Administrator

About Mobius: Mobius Benefit Administrators provides administrative services to pension and disability plans, supporting Boards and plan sponsors with investment oversight, policy development, and strategic advisory. Our work directly shapes the financial security of plan beneficiaries, and yours will too.

The Opportunity:  Were seeking an Office Administrator to serve as the professional first point of contact for Mobius and play a central role in the day-to-day operations of our office. You will support staff, members, and leadership across reception, scheduling, correspondence, records management, and facilities - making sure everything runs smoothly behind the scenes and every visitor feels welcomed.

*What We Are Looking For*

-Strong customer service skills - professional, warm, and calm under pressure
-Clear and confident communicator, both in person and in writing
-Proficiency in Microsoft Office (Word, Excel, Outlook); SharePoint experience is an asset
-Excellent organizational skills and strong attention to detail
-Ability to handle sensitive and confidential information with discretion
-Self-starter who takes initiative and manages their own workflow effectively
-1 to 3 years of experience in a reception, administrative, or office coordinator role
-High school diploma required; Office Administration diploma is an asset

*What You Will Do*

-Greet and triage visitors, including Members, Board Trustees, and Clients, and manage the main office phone line
-Coordinate and manage appointment scheduling
-Receive, sort, and distribute incoming mail and courier deliveries; prepare outgoing correspondence
-Maintain digital and physical filing systems in accordance with records management guidelines
-Assist members with portal access and handle routine member requests
-Support logistics for Board meetings, including room setup, refreshments, and meeting materials
-Provide general administrative support across all departments as needed