Accounts Payable and Receivable Administrator

Job Responsibility:

The Canadian Association of Occupational Therapists is currently recruiting for the position of Accounts Payable and Receivable Administrator. This is a part-time position, 24 hours per week, working in a hybrid structure.

The Accounts Payable and Receivable Administrator works within the Finance department on processing and recording of accounts payable and receivables.

Required Qualifications:

• Experience with general accounting and administration in the public or private sector.
• College diploma in Business Administration or equivalent.
• Ability to work with tight deadlines, under minimal supervision.
• Experience in billing, accounts receivable collections.
• Experience in accounts payable.
• Strong computer skills particularly with MS Office and Excel.
• Strong attention to detail and the ability to multitask and work effectively under pressure in dealing with high volumes.
• Proven proficiency and accuracy with data entry.
• High level of tact, integrity, professionalism, and discretion.
• Ability to work independently and in collaboration with a team.
• Strong organizational and problem-solving skills.
• Strong communication skills.

Recommended Skills/Qualifications:

• Knowledge of MS Office Standard (Word, Excel, PowerPoint), CRM software.
• Familiarity with academic, legislative and/or public service environments.
• Experience with volunteer intensive service operations.
• Experience working with Business Central software would be considered a strong asset.

Responsibilities:

Within the established policies and procedures of the Association, the Accounts Payable/Receivable Administrator's areas of responsibility include:

Accounts Payable:

• Process accounts payable and verification of all GL coding from Directors, to ensure proper allocation
• Process employee expense claims.
• Enter invoices regularly in preparation for bi-monthly EFT, wire payments and cheque preparations.
• Process Visa card transactions for the corporate credit cards.
• Process refunds as needed.

Accounts Receivable:

• Processing accounts receivable.
• Collection & follow up on aged receivables with various divisions on a weekly basis and update status on Excel report.
• Invoicing as required.
• Reconciliation & tracking of various sales reports & membership.
• Collect Copyright/Royalty Revenue & track contract payment dates, create invoices accordingly.

All other duties as assigned

CAOT is committed to ensuring equity, diversity and inclusion and to equal opportunity. Accordingly, we strongly encourage applications from Indigenous Peoples in Canada, visible minorities members (racialized persons), persons with disabilities, and women, as well as from all qualified candidates with the skills and knowledge to productively engage with equitable, diverse, and inclusive communities. Candidates who wish to be considered as a member of one or more designated groups are asked to self-Identify.

Accommodation is available to all applicants upon request throughout our process. Please contact me at the email address below if you require accommodation. We will work with all applicants to accommodate their accessibility needs.

Job Types: Part-time, Permanent

Pay: $25.00-$28.00 per hour

Expected hours: 24 per week

Schedule:

• Day shift

Education:

• DCS / DEC (preferred)

Experience:

• accounts payable/receivable: 1 year (preferred)

Work Location: Hybrid remote in Ottawa, ON K2B 8K2

Application deadline: 2024-07-25