Deals Administration Coordinator
Full-time
Royal LePage Pinnacle Real Estate
Deals Administration Coordinator
Royal LePage Pinnacle Real Estate is growing, and we're looking for an experienced Deals Administration Coordinator to join our team full-time.
If you're highly organized, detail-oriented, and thrive in a fast-paced real estate environment, we'd love to hear from you.
Position Details
- Position: Full-Time Deals Administration Coordinator
- Location: Royal LePage Pinnacle Real Estate, Oakville, ON
- Start Date: Immediate
About the Role
As our Deals Administration Coordinator, you'll play a vital role in supporting our agents and ensuring every transaction is processed efficiently, accurately, and in full compliance with brokerage and regulatory requirements.
You'll work closely with our Broker of Record, management team, and sales representatives to keep transactions moving smoothly from firm to close while delivering exceptional support every step of the way.
Responsibilities
- Review and process transaction files from firm to close.
- Ensure all deal files are complete, accurate, and RECO-compliant.
- Follow up with agents regarding outstanding documentation and deadlines.
- Maintain organized digital transaction files and brokerage records.
- Prepare files for commission processing.
- Assist with listing paperwork, amendments, waivers, and related documentation.
- Coordinate with lawyers, mortgage professionals, and cooperating brokerages when required.
- Provide administrative support to the Broker of Record and management team.
- Respond to agent inquiries regarding transaction procedures and documentation.
- Assist with additional brokerage administration as needed.
Qualifications
- Previous real estate brokerage administration experience is preferred.
- Strong understanding of Ontario real estate transaction processes.
- Experience with transaction management software (Lone Wolf/Back Office) is considered an asset.
- Familiarity with TRREB MLS and listing procedures is an asset.
- Excellent organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Outlook, Word, and Excel.
- Ability to work independently while contributing to a collaborative team environment.
What We're Looking For
- A proactive, self-motivated professional.
- Outstanding organizational and multitasking abilities.
- Strong problem-solving skills.
- Ability to prioritize competing deadlines in a fast-paced environment.
- A positive attitude and commitment to delivering exceptional service to our agents.
Why Join Royal LePage Pinnacle?
At Royal LePage Pinnacle, we're building more than a brokerage—we're creating an environment where agents and staff have the systems, technology, and support they need to succeed. You'll become part of a collaborative, forward-thinking team that values professionalism, innovation, and operational excellence.
Please include details of your previous real estate brokerage experience, along with any transaction management systems or software platforms you have worked with.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Vacancy posted 16 days ago
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