Corporate Legal Assistant/ Executive Assistant / Office Administrator

Corporate Legal Assistant / Executive Assistant / Office Administrator

12–18 Month Maternity Leave Contract

Start: ASAP

We are looking for a Corporate Legal Assistant / Executive Assistant / Office Administrator to join our growing food science company. If you have a passion to learn and grow your career, we want you on our team!

Qualifications

· Diploma or certificate in Legal Administration/Executive Administration/Office Administration, or an equivalent field.

· Minimum of 5 years’ experience as a Legal Assistant, Executive Assistant, or Office Administrator, preferably within a corporate environment.

· Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.

· Strong organizational, time management, and communication skills, both written and verbal.

· High degree of professionalism, discretion, and independent judgment.

· Ability to maintain confidentiality and accuracy while managing competing priorities.

· Strong interpersonal skills with the ability to effectively liaise with personnel at all levels of the organization.

· Flexibility to work extended hours when required.

Responsibilities

Executive Support

· Serve as Executive Assistant to the Chief Executive Officer (CEO) and Chief Legal Officer (CLO), providing high-level administrative, discretionary, and strategic support.

· Manage and coordinate the CEO and CLO’s schedules, ensuring efficient prioritization of meetings, deadlines, and key initiatives.

· Coordinate and support Board of Directors meetings, including scheduling, preparation of materials, and meeting logistics.

Legal & Business Operations

· Provide customer service support related to vendor agreements, onboarding documentation, and non-disclosure agreements (NDAs).

· Oversee onboarding for new vendors and maintain organized records of distributors, business agreements, and strategic partnerships.

· Support the CLO by tracking legal deadlines and organizing documentation related to audits and compliance matters.

Finance & Accounting Support

· Manage accounts payable for Headquarters, including tracking invoices, processing payments, and maintaining accurate records.

· Assist the CFO and Controller with maintaining up-to-date accounts payable documentation and provide audit support by organizing financial records, ensuring proper filing, and maintaining accurate document tracking.

Human Resources Support

· Prepare onboarding packages and employment documentation for full-time employees, interns, and consultants.

· Facilitate employee onboarding by collecting required documentation, assisting with extended health care enrollment, and responding to general HR inquiries.

· Track and maintain employee records, including vacation entitlement, sick days, and leaves of absence.

· Provide process documentation, procedural templates, and ongoing administrative support

Office Management

· Track and order office supplies as needed.

· Assist in maintaining a clean, organized, and safe work environment.

· Monitor customer service emails and direct them to the appropriate departments.

· Track product inventory and order new samples as needed.

· Track, prepare, and ship packages.

How to Apply: Forward your resume to ***email_hidden***

We are an equal opportunity employer and consider all qualified applicants equally without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.