Executive Assistant to the President and COO

Job Responsibility:

Steele Auto Group's Head Office is seeking an Executive Assistant to the President and COO! This pivotal role involves a variety of exciting and essential tasks that keep our organization running smoothly. From managing our dealership and vehicle insurance programs to coordinating travel, organizing meetings, and crafting reports and presentations, your contributions will be integral to our success. If you thrive in a fast-paced environment, excel in problem solving and value confidentiality and professionalism, we invite you to apply today! Showcase your skills in time management, research, planning and communication while working closely with top leaders and making an impact. Join Steele Auto Group and become a key player in our thriving organization. Compensation commensurate with knowledge, skills and abilities. Responsibilities include but are not limited to:

• Provide direct administrative support to all members of the executive team.
• Maintain work schedules and calendars of executive management, particularly the President/COO.
• Prepare travel schedules, book travel arrangements, and make reservations for Directors and executive staff.
• Manage the dealership garage and vehicle insurance programs for Canadian dealerships and head office.
• Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
• Oversee and maintain the corporate strategic plan.
• Review all documents, reports, and correspondence prepared for executive signature for format, content, grammar, spelling and make edits as necessary.
• Oversee and maintain the corporate travel policy, updating with preferred vendors, etc.
• Manage escalated customer complaints.
• Manage donations and sponsorship requests and documents for meetings.
• Lead the coordination of the company “Quarter Panel” newsletter each quarter and other corporate projects.
• Prepare reports, background documentation, and research as required.
• Receive and screen all inbound telephone calls, e-mails, and visitors for the President/COO.
• Review, evaluate, and distribute priority correspondence for the President/COO.
• Facilitate communication from department managers, business unit leaders, and external consultants/business contacts, when required.
• Complete expense reports and other related duties on behalf of the President/COO.
• Prepare and review presentations.
• Present a positive and professional image of the Company office to all visitors, suppliers, inquiries, and other persons.
• Other duties shall be assigned as required.

Skills and Qualifications:

• Post-Secondary Diploma in Business Administration, or relevant discipline, required.
• 5-7 years' experience in a senior administrative/Executive Assistant role preferred.
• Strong knowledge of office procedures and practices.
• Keen attention to details.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Resourceful and flexible.
• Proven organizational and time management skills.
• Excellent Written communication skills.

Why Steele Auto?

• Competitive compensation package, with annual wage review
• Flexible Health and Dental Plans, 6 different cost shared options to meet everyone's needs
• Enhanced Benefits including Telehealth, Mental Health Support and EFAP
• Retirement Savings Plan with employer match up to 4%, after 5 years up to 5%
• Opportunities for career growth and advancement
• Employee discounts on vehicle purchasing, parts, and service at any of our locations
• A safe, inclusive, and dynamic work environment
• If you want to work for an organization that values and rewards hard work, innovative thinking, and continuous improvement, please apply today; be sure to include your resume and cover letter.We sincerely thank our applicants interested in this opportunity and wish to advise that only candidates invited for an interview will be contacted. Steele Auto Group will fill positions by drawing from internal candidates possessing the desired qualifications and to promote from within, where possible. Hiring and promotion of all candidates is based on skills, knowledge and demonstrated abilities.Steele Auto Group is an Equal Opportunity Employer, and we commit to a fair, inclusive opportunity to apply. Our commitment to inclusion drives us forward every day. If selected for an interview, please advise us of any accommodation you may require throughout the recruitment process. To learn more about our company, culture, and opportunities, please visit 8 Basinview Drive, Dartmouth, Nova Scotia B3B 1G4

Job Type: Full-time

Work Location: In person