Contracts Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity? 

As part of an alliance agreement, Aecon has been awarded a contract in an Aecon-led partnership with Kiewit Nuclear Canada by Ontario Power Generation (OPG) for the execution phase on the Darlington New Nuclear Project (DNNP) in Clarington, Ontario. Beginning in 2025 Aecon will support the Construction of the Unit 1 Small Modular Reactor at the Darlington site.

Reporting to the Project Director, the Contracts Administrator will support the commercial and contract management of the Darlington New Nuclear Project (DNNP) new and existing nuclear projects for Ontario Power Generation. This role will be responsible for contracts & risk management for DNNP by ensuring that accurate and timely commercial advice is provided to the project team in accordance with Aecon’s policies and project requirements.

What You'll Do Here:

• Work within an integrated project delivery team to manage commercial/contractual issues in agreement with the Project Manager.
• Change management, including schedule interpretation and claims administration.
• Implement an effective system to ensure that all contractually required notices are delivered to the client in accordance with the terms of the project agreement.
• Administer the project contracts; such as, project agreement, subcontracts, consultancy agreements, and purchase agreements.
• Ensure all contract deliverables and timelines are met while providing leadership to ensure commercial risk on project contracts are minimized.
• Lead the drafting, review and negotiation phases of various contracts with clients and subcontractors.
• Implement and monitor procurement scheduling and plans, facilitate competitive tendering process for materials, goods, services and equipment, including development of terms and conditions, scope and specification requirements, implementing and overseeing the bidding process with pre-qualified companies, evaluate submitted bids including tender analysis and recommendation.
• Engage with Aecon’s insurance advisors to develop appropriate Project insurance programs and coverages.
• Exercise proper judgment to engage with Aecon’s legal advisors to seek advice at the appropriate times.
• Develop a risk management and mitigation plan to identify potential risks for the project.
• Proactively analyze the risks associated with projects in the bid phase.
• Commercial and contract management of project close out/post practical completion, including defect liability period and O&M.
• Good understanding of Finance, accounting and Project reporting.
• Responsible for the Subcontract closeout process (e.g. holdback, completion, certification, closeout checklists)
• Coordination of Subcontract deliverables with other functions (e.g. Construction, Project Controls, Finance, etc.)
• Manage performance security for subcontractors (Performance bonding, letters of credit and subcontractor parental guarantees)

What You Bring to the Team:

• 10 years’ experience working for a contractor on large-scale projects.
• Legal, Engineering or Quantity Surveying degree or equivalent preferred.
• Knowledge of construction law, Construction Act, negotiating and drafting construction contracts.   
• Knowledge of project operations, policies, procedures, and strategic direction.
• Minimum of 5 years commercial/contract management experience on major projects working with different partners throughout the project life cycle from bid to contract closeout.
• Previous experience as a quantity surveyor and/or senior/lead contract administrator would be an asset.
• Understanding of construction planning, scheduling and management.
• Experience dealing with labor obligations and their impact on the Project.
• Working knowledge of Microsoft Office Products (Word, Excel, PowerPoint, Outlook, etc.)
• Good interpersonal and analytical skills.
• Excellent planning & time management skills.
• Strong decision-making ability and negotiation skills.

Reason for vacancy: Replacement

The expected pay range for this role is $95,000 - $110,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

We strongly encourage applicants who identify as Indigenous to apply to work with us on the Darlington New Nuclear Project. At Aecon, Indigenous is an umbrella term for First Nations (status and non-status), Metis and Inuit.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.