Administrative Assistant Office of the Registrar (RO)

Job Responsibility:

Join the Renewed Seneca, The Next Seneca.

Guided by The Next - A Strategic Plan for Seneca Polytechnic , we offer a working environment that is innovative, flexible and encourages risk-taking. Joining Seneca Polytechnic brings opportunities for professional development and career growth. We focus on health and wellbeing in all its forms to provide a great employee experience.

Are you ready to take on a crucial role in maintaining the accuracy and integrity of administrative operations at Seneca Polytechnic?

As the Administrative Assistant within the Office of the Registrar (RO), reporting to the Registrar, you'll be responsible for providing confidential administrative support and assisting with special projects as assigned. You'll act as a liaison for the office with internal and external sources, maintain electronic information tracking, conduct research, and assist with preparing meeting agendas, minutes, presentations, and general correspondence.

Here's What's on Your Horizon

• Offer administrative assistance to the Registrar and Deputy Registrar, supporting with meeting preparation, special projects, and follow-up actions for the Registrar/Deputy Registrar.
• Manage expenses, invoices, and travel arrangements for smooth logistics.
• Oversee department operations, upholding high customer service standards and handling confidential information discreetly.
• Liaise with administrators, faculty, staff, and the public on behalf of the Registrar and RO, for information exchange and to assist with issue resolution.
• Assist with inbound and outbound communications via email, phone, and mail.
• Coordinate meetings, conferences, and events with seamless logistics.
• Prepare documents, meeting minutes, reports, presentations, and maintain accurate records.
• Conduct research, develops background materials, and provides summaries for emerging issues.
• Implement efficient administrative operations for the RO.
• Collaborate with academic and service areas to advocate for department initiatives.

Are You Our Ideal Administrative Assistant?

Step into this position with a minimum of 1 year of experience providing administrative support to senior leadership within the post-secondary sector.Demonstrate your expertise in delivering comprehensive administrative support at executive and departmental levels, highlighting skills in managing meetings, processing financials, facilitating communication, coordinating events, maintaining meticulous documentation, overseeing processes, and fostering collaboration across diverse academic and service sectors. Additionally, ensure you possess a Diploma or Degree in Office/Executive/Business Administration or a related field, or demonstrate equivalent training and experience. Join us in fostering a culture of excellence, innovation, and inclusivity as we strive to provide exceptional support to our academic community.

APPLY NOW!!! and help to optimize the efficiency of the Office of the Registrar.

Job Details

External Posting Date: July 11,2024 External Closing Date: July 19,2024 Pay Range: Admin Pay Grade A: $75,494 - $98,142 (Hiring Range: $75,494 - $86,818) Hours: 37.5 hours per week Work Type: Hybrid Shift: Monday to Friday (8:30 AM - 4:30 PM) Ideal Start Date: End Date: Job Type: Full-time, Permanent

Note: As part of our pre-employment process, we validate employment and education credentials at the time of an offer. For professor positions, we require copies of official transcripts directly from the issuing institution or credential evaluation from World Education Services (WES) or International Credential Assessment Service (ICAS). However, we recommend that candidates gather any supporting documentation (e.g., unofficial transcripts, scan of credentials) in advance to support their applications in the event that they are successful in the hiring process.

Seneca Polytechnic at a Glance

Seneca Polytechnic is Canada's leading polytechnic with over 4300+ employees, 40,000 full-time students and 23, 400 part-time and continuing education students. With over 55 years since opening its doors for the first time, Seneca Polytechnic is dedicated to getting our students career- and world-ready. We offer an education that has no boundaries. And we create great flexible experiences for those who study and work here. The student experience. The employee experience. The community experience. The Seneca experience is a differentiator. As Canada's leading polytechnic, our core mission is our North Star: we provide a great education that builds great careers for our graduates. We make a difference so they can make a difference.

None of this happens without the exceptional employees of Seneca - the faculty, support staff and administrators - who show their commitment to our students and their success every day. We are excited about what the future holds. Come help us build The Next for Seneca Polytechnic. Embrace innovation. Challenge the status quo. Lead. That's Seneca Polytechnic.

Our Commitment

We are proud to be building the equitable Seneca, and welcome applications from candidates who can contribute to the diversity of lived experiences, perspectives, and approaches. Joining Seneca means being part of an inclusive community working hard to dismantle barriers to access, student success, and employee potential. Learn more about how we are building an equitable Seneca

Accessibility

Seneca is committed to making employment opportunities accessible in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Upon request, accommodation will be provided in all parts of the application and hiring process. If you require accommodation, please contact View email address on ca.edajobs.com.