Part-time Events Coordinator

About Book Bar

Book Bar is a book bar in Toronto where great drinks meet great stories. We're looking for

someone organized, personable, and detail-oriented to help keep the day-to-day running

smoothly — from events and rentals to guest communication and inventory.

Position Overview

We're hiring a Part-Time Events Coordinator to support event and rental coordination,

guest communications, and light operational tasks. This role is ideal for someone who thrives on

staying organized, enjoys talking to people (even through a screen), and takes pride in the small

details that make a business feel well-run.

Hours: Part-time, flexible schedule (specific hours/days to be discussed)

Reports to: Ownership/Management

Key Responsibilities

Events & Rentals

 Respond to incoming event and private rental inquiries

 Coordinate scheduling, availability, and logistics for bookings

 Track event details and communicate requirements to relevant staff

 Follow up with clients before and after events to ensure smooth execution

 Calendar management for tours and event/rental bookings

 Support team with surprise and delight gifting

Guest Communications

 Monitor and respond to Instagram and other social media DMs in a warm, on-brand voice

 Respond to Google reviews (both positive and constructive) in a professional and

thoughtful tone

 Manage the shared inbox, triaging and responding to customer questions or routing them

to the right person

 General administrative requirements

What We're Looking For

 Strong written communication skills — clear, warm, and professional

 Comfortable managing multiple ongoing conversations and requests at once

 Detail-oriented and reliable with basic cash-handling and recordkeeping

 Friendly, proactive, and comfortable representing BookBar's voice publicly

 Prior experience in hospitality, retail, or customer-facing admin roles is a plus

 A genuine interest in books and/or bar culture is a bonus, not a requirement

 20 hours with a flexible schedule. This is a hybrid position.

Why Book Bar

You'll be part of a small, hands-on team building something new in Toronto's hospitality and

literary scene — with real ownership over how we show up for our guests, online and in person.