File Scanning Assistant

Job Responsibility: FILE SCANNING ASSISTANT Closing Date: August 21, 2024, at 4:30 PM Department: Engineering and Development Services Position Type: Temporary Full-Time (10-month contract) File Number: SV24-106 Hours: 35 hours per week, 8:30 AM to 4:30 PM Number of Positions : One (1) Rate of Pay: Grade 2 $23.18 - $27.13 per hour Employee Group: Union (CUPE) PURPOSE AND SCOPE: The Engineering and Development Services Department is seeking a File Scanning Assistant to support the digitization and organization of departmental documents. This position offers an excellent opportunity for an individual interested in gaining practical experience in a municipal government setting. DUTIES AND RESPONSIBILITIES:

• Perform document scanning using scanning equipment to convert paper documents into digital format.
• Provide quality control for the process by ensuring that scanned documents are legible and accurately captured, adhering to established standards.
• Perform data entry to input relevant metadata and indexing information for scanned documents into digital databases or document management systems.
• Help with file organization by assisting in organizing and categorizing scanned files for easy retrieval and reference.
• Follow established procedures and guidelines for document handling, scanning, and storage.
• Work closely with departmental staff to prioritize scanning tasks and ensure project objectives are met.
• Perform routine maintenance and troubleshooting on scanning equipment as needed.
• Perform other duties as assigned.

Note: Above duties are representative of a typical position and are not to be construed as all-inclusive. POSITION QUALIFICATIONS: Minimum Qualifications:

• Successful completion of High school diploma or equivalent.
• Six (6) months' experience working in an office environment.
• Strong attention to detail and accuracy in data entry and document scanning.
• Excellent organizational and time management skills.
• Ability to work independently and collaboratively in a team environment.
• Reliable and punctual with a strong work ethic.

Preferred Qualifications:

• Post-secondary Degree or Diploma in a library science, information management, engineering or related field.
• Proficiency with office equipment, including scanners and computers.
• Familiarity with document management software or systems is an asset.

How to Apply: Check out our careers page here. We thank all applicants who apply but advise that only those selected for an interview will be contacted. Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant's responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting. Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver's abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected. The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process. Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

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