Accounting Clerk

Our client located in the Port Kells area of Langley, British Columbia, is seeking an experienced Accounting Clerk for a full-time, office-based position.

Hours: Monday to Friday, 8:00 a.m. to 4:30 p.m.

This position supports the accounting activities of five related companies operating within the same enterprise resource planning (ERP) system. The successful candidate will be highly organized, detail-oriented, accurate, and comfortable working in a multi-entity accounting environment that requires sustained focus.

Responsibilities:

Accounts Payable and Vendor Administration

• Download electronic invoices received through online portals and email and save copies to the appropriate server location.
• Enter approximately 350 accounts payable invoices each month, including invoices with intercompany allocations.
• Match invoices to purchase orders.
• Update the purchase order tracking ledger and follow up on discrepancies.
• Create and maintain vendor accounts.
• Prepare electronic funds transfer and cheque payments, primarily for apprentice bursaries.

Accounts Receivable and Cash Receipts

• Create accounts receivable invoices, with approximately 10 invoices issued each month.
• Prepare and distribute customer statements.
• Follow up with customers regarding overdue invoices, with approximately 50 accounts reviewed each month.
• Prepare bank deposits and record cash receipts.
• Process credit card refunds and payments as required.
• Create and maintain customer accounts.

Reconciliations and Accounting Records

• Reconcile online sales and Bambora payments to Bank of Montreal records.
• Maintain the accuracy of the prepaid expense and deferred revenue modules. Related accounting entries are processed automatically through the ERP system.
• Maintain the capital asset workbook, which includes approximately 30 transactions annually.
• Maintain petty cash and prepaid Visa balances.

Tax Filings and Donation Receipts

• Prepare Goods and Services Tax and Provincial Sales Tax filings, totaling approximately 34 returns annually.
• Prepare donation receipts for donated shop supplies, with fewer than 20 receipts issued annually.

General Administrative Duties

• Process incoming and outgoing mail each business day.
• Complete other projects and accounting-related duties as assigned.

Qualifications:

• 3-5 years of bookkeeping experience.
• Advanced Microsoft Excel skills.
• Experience supporting multiple related entities, including inter-company transactions and allocations.
• Able to work independently and under direction.
• Able to follow established procedures and deadlines.
• Strong analytical and critical-thinking skills.
• A high degree of organization, accuracy, and attention to detail.
• Strong written and verbal communication skills.

This is a Direct Hire (on the company's payroll from day one)

Compensation and Benefits

• Annual salary of $62,000 to $67,000, based on experience.
• Health benefits.
• Registered Retirement Savings Plan matching.
• T3 weeks of annual vacation.