HR Functional System Administrator

Job Responsibility:

Department: HR Systems Data and Payroll This position is represented by the agreement between the Professional Staff Association and the University of Guelph Temporary full-time from 03/31/2025 to 07/31/2026

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. Career Opportunities (sapsf.com)

General Purpose

It's an exciting time to join Human Resources as we have recently transitioned to a new Human Resources Management System to enhance our ability to meet the increasing demands for in-depth quantitative and qualitative analysis of the University's compensation programs and HR metrics. Reporting to the Director, HR Systems, Data, and Payroll, the HR Functional System Administrator is accountable for information/systems management and administrative work flow within HR System and Data portfolio. They will work to ensure various HR systems are maintained, data records are consistent, and inquiries are resolved in a timely manner. The successful candidate will support configuration change testing and implement same changes into production, analyze performance metrics and collaborate with Computing and Communications Services (CCS) to resolve application issues, and monitor various system functions such as workflow and integrations.

Duties and Responsibilities

As the first contact for escalated system issues the position requires positive, professional judgement to ensure issues are identified for timely response or resolution and escalated as required. The HR Functional System Administrator will be required to have excellent technical and communication skills and demonstrated ability to understand and communicate information from system, business process and other technical documents.

This position will also coordinate activities relating to HR System committees including scheduling of meetings and distribution of related documents.

This position works closely with the HRMS project team, Human Resources, CCS Enterprise Applications, the CCS Project Management Office, external vendors/service providers, and HR field users across all departments within the University.

Requirements

• 2 year College Diploma in Human Resources, Computer Science, Business or a related field.
• 2 years of relevant work experience.
• Understanding of University organizational structure, policies, and procedures.
• Experience with HR Systems (SAP SuccessFactors, UKG Workforce Dimensions) is a strong asset.
• Knowledge of Microsoft Office suite (Excel, Word) and communication tools, Windows.
• The ability to learn new software tools with minimal guidance.
• Demonstrated ability to establish priorities and deliver strategic and tactical objectives.
• Excellent communication, interpersonal, assertiveness, problem solving, organizational and proven stress management skills; ability to work independently; proven ability to work cooperatively within a team environment; effectiveness in dealing with multiple clients, demands and tasks; excellent attention-to-detail and accuracy skills; excellent time management skills.
• Open to learning, exercise good judgement and have a high degree of flexibility.
• High-level of diplomacy, sensitivity and confidentiality.
• Knowledge of HR/payroll policies and procedures and other related legislation (e.g. privacy, employment standards, CRA regulations, Service Canada Regulations etc).

Employee Type: Temporary Position Number: 10060957 Classification: P&M FT- Band 01 Professional/Managerial Salary Bands

• Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 03/10/2025 Closing Date: 03/19/2025