Executive Assistant to Executive VP

Job Responsibility:

Company: CGL

Department: Human Resources

Employment Type: Regular Full-Time

Work Model: Hybrid

Language: This role operates in English.

The Opportunity:

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That's why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

Our national Human Resources team aspires to enable a culture where our company and its employees excel. We think innovatively and strategically to solve business problems and strive for operational efficiency and simplicity in the employee experience with HR. We take a proactive approach to preparing for the future by creating agile and flexible programs to remain competitive in attracting and retaining top talent.

As the Executive Assistant to the Executive Vice President you will be responsible for all coordination and executive support functions within the department. You will complete a full range of administrative tasks and provide assistance to team members to support the achievement of business objectives.

How you will create impact:

• Reviewing correspondence sent to the Executive Vice President to determine urgency and managing schedules to ensure the most effective use of time.
• Assisting with the logistics, facilitation and scheduling of meetings and events, including technical support and the preparation of presentations.
• Completing various administrative tasks, including travel bookings, distributing mail, paying invoices, submitting and reviewing team expense reports, procedure documentation and ordering office supplies.
• Developing a budget framework and process based on historical data and business plans and ensuring applicable deadlines are met accordingly.
• Providing support services to the department and leadership team including database administration and spreadsheet maintenance, learning key responsibilities and providing back up during absences and peak periods, and completing other tasks as required.

How you will succeed:

• You influence change and are committed to continuous improvement, in order to exceed client expectations.
• You leverage critical thinking skills to identify problems and proactively propose solutions.
• Your strong communication skills allow you to clearly convey messages.
• You're an effective team player who shares knowledge to support your peers.

To join our team:

• You have 3-5 years of experience as an Executive Assistant or in a related role.
• You have post-secondary education in Business Administration or a related discipline.
• Having experience in the insurance industry and/or co-operative sectors is an asset.

What you need to know:

• You will travel occasionally.
• Strict confidentiality with respect to employee's personal information and other sensitive or proprietary material.
• Extended work hours may be required.
• You will be subject to a Background check as a condition of employment, in the event you are the successful candidate.

What's in it for you?

• Training and development opportunities to grow your career.
• Flexible work options and paid time off to support your personal and family needs.
• A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.
• Paid volunteer days to give back to your community.
• In addition to our competitive salary and incentive programs, eligible employees also benefit from a comprehensive total rewards package including group retirement savings plans, pension and benefits (e.g., health and wellness, dental, disability and life coverage), mental health support and an employee assistance program.