Human Resources Coordinator

Location: Victoria

Reporting to: Director, Human Resources

POSITION OVERVIEW

As a key member of the HR Team, the HR Coordinator will support with the backend HR operations that impact Waypoint employees across all locations. Working closely with the HR Advisor team, they will be the gatekeeper of employee records and champion HR operational processes for the business. This is an incredible opportunity to join an HR department of a growing company, with the ability to support with other HR projects and initiatives that impact the culture and overall company goals. This role will be hybrid with a location preference of Victoria, BC.

RESPONSIBILITIES

Administration

Create and maintain all employee records. Ensure all employee records are accurate and up to date.

Sort and update all digital files, including scanning and filing historical files.

Prepare employment documents including but not limited to Employment Agreements, Separation Letters, Change Letters.

Update the company’s Intranet and HR templates, reporting and reference documents in accordance with changes.

Communicate all employee changes (i.e. new hires, terminations, pay changes, other changes, etc.) to the appropriate departments for action. Resolve any issues that may arise.

Accurately calculate hours of work, overtime, statutory holiday pay, and retroactive payments for hourly staff on a semi-monthly basis.

Document and update HR processes, procedures, and reference documents.

Support/back-up pertaining to Licensing that relates to onboarding and offboarding employees.

Provide coverage for HR Coordinator team member as required.

Recruitment

Support with the onboarding and integration process of new hires.

Support Talent Acquisition with job postings, applicant tracking and administrative tasks.

Support with full cycle recruitment of specific roles, as assigned.

Projects & Initiatives

Document and update HR processes, procedures, and reference documents.

Execute on assigned HR initiatives, programs, or projects that come up based on business needs.

Support with merger and acquisition activity when required.

Additional duties and responsibilities may be added during the course of employment.

REQUIREMENTS

Post-secondary diploma or certificate, ideally in Human Resources, Business, or a related discipline.

Working towards CPHR (or equivalent) designation may be an asset.

High attention to detail and strong organizational skills, with the ability to juggle, prioritize, and re-prioritize competing tasks and demands of the business.

Strong customer service, business acumen, process management, and negotiation skills.

Strong interpersonal and communication skills.

Must be able to keep sensitive information confidential.

Experience in the Insurance industry is preferred but not required.

Bonus points for being a whiz in Excel and Microsoft Suite and with experience in HR or Recruitment.

Waypoint is actively committed to supporting diversity, equity, and inclusion. We serve and recognize and

respect human differences and similarities. We value the diversity of people and actively encourage women,

indigenous peoples, members of visible minorities, people with disabilities, and lesbian, gay, bisexual, transgender,

and queer (LGBTQ2+) persons to apply.

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