Archives Assistant
Sechelt Community Archives
Salary: $25,000 $27/hr
Hours: Part-time or full-time depending on candidate
Job Type: Fixed term contract between July 2026 and March 2027
Start date: July 16, 2026
The Sechelt Community Archives is seeking an Archives Assistant to support the data management, organization, and documentation of archival materials. Applicants must meet the requirements for Young Canada Works and have completed a university or college degree.
This temporary contract position plays a key role in advancing ongoing archival and digital preservation projects. The role ensures efficient and accurate management of archival records, data entry, and supports the archive team in maintaining high-quality archival standards.
SCA is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, racialized persons, people of all sexual orientations and gender identities, and persons with disabilities.
Role Overview
Reporting to the Archivist, the Archives Assistant supports archival projects by processing, organizing, and managing digital and physical materials. The main project we will be data entry to transfer archival content from the existing SCA website to the Access to Memory (AtoM) database. The role includes ensuring proper metadata entry and assisting with quality control. By supporting accurate workflows and archival standards, the Archives Assistant contributes to the preservation and accessibility of the Sechelt Community Archives’ collections.
Responsibilities
• Conduct data entry for archival records in content management systems or databases.
• Process and organize digital files, including renaming, metadata entry, and file management.
• Perform quality control checks to ensure accuracy, clarity, and completeness of digitized materials.
• Coordinate with the Archives team to support smooth project execution.
• Assist with other archive-related tasks as assigned.
Qualifications
• Successful completion of post-secondary coursework in Archival or Library Studies, or a relevant field.
• Knowledge of and experience with the Rules for Archival Description (RAD)
• Ability to operate database software Access to Memory (AtoM); training provided.
• Proficiency in MS Office (Word, Excel).
• Experience with descriptive and subject cataloguing.
• Strong communication skills for working with the team.
• Highly organized with careful attention to detail, particularly with digital assets.
• Self-directed with the ability to manage time effectively, maintain quality standards, and audit work independently.
What We Offer
• Competitive salary (living wage)
• Flexible hours, possibility for remote work
• Supportive, collaborative work environment with Archivist Laura Millar on advising team
• Opportunities for professional development
Please forward a resume, cover letter, and 3 references by email to: ***email_hidden***
Include "YCW 2026" in the Subject Line
Application deadline: June 15, 2026
Only applicants selected for interviews will be contacted, thanks for your interest!
This position is funded by Young Canada Works.
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