Program HR & Finance Coordinator

MacKinnon Magnetics

Location: 2 Bessemer Court, Concord, ON

Job Type: Full-Time, 1-Year Contract

Work Arrangement: In-office

Company Description

MacKinnon Magnetics is a Canadian manufacturer of dry-type transformers. Based in Concord, Ontario, the company provides both catalog and custom-built transformer solutions tailored for industrial, commercial, and power distribution needs. Each transformer is meticulously engineered for optimal performance, reliability, and efficiency, supported by rigorous quality testing and expert craftsmanship.

Role Description

MacKinnon Magnetics is looking for a detail-oriented HR and Accounts Payable Coordinator to support recruitment, participant tracking, employer engagement, placement coordination, stipend tracking, expense documentation, and reporting for a training program hosted through our facility in Concord, Ontario.

This role is ideal for someone who is organized, accurate, comfortable working with people and numbers, and able to keep records and documentation up to date. The successful candidate will work closely with our internal team, bookkeeper, program participants, and external companies who may be interested in hiring skilled workers after training is completed.

Key Responsibilities

• Create and post job postings or participant recruitment postings for the training program.
• Support recruitment efforts to attract suitable participants.
• Communicate with applicants, participants, and internal team members as needed.
• Engage with companies and potential employer partners who may be interested in hiring trained participants.
• Help coordinate employment opportunities, interviews, introductions, or placements where applicable.
• Track participant placements after completion of the training program.
• Track participant hours and attendance to support accurate stipend payments.
• Track and organize PPE stipends or related participant reimbursements where applicable.
• Maintain accurate records of expenses, payments, receipts, and supporting documentation.
• Assist with accounts payable tracking and expense reporting related to the program.
• Work with the company bookkeeper to keep financial records organized and up to date.
• Support required reporting related to expenses, stipends, placements, and program activity.
• Maintain organized spreadsheets, files, and program documentation.
• Follow up with participants and employers as needed to confirm placements, employment status, or other required information.
• Assist with additional HR, administrative, or program-related tasks as needed.

Qualifications and Skills

• Experience in HR administration, recruiting, payroll support, accounts payable, bookkeeping support, program administration, or a related role.
• Strong attention to detail and accuracy with numbers, records, and documentation.
• Comfortable using spreadsheets, email, shared files, and basic office software.
• Strong communication and follow-up skills.
• Able to manage multiple priorities and deadlines.
• Comfortable speaking with applicants, participants, employers, and internal staff.
• Ability to handle confidential participant, employee, employer, and financial information with discretion.
• Experience with recruitment, workforce development, skilled trades, manufacturing, training programs, payroll, or accounts payable is considered an asset.
• Self-motivated, organized, and able to take initiative.

Employment Details

Full-time, one-year contract

In-office position

Potential for contract extension or transition into a permanent full-time role