executive assistant.

Are you a strategic, high-energy administrative professional looking to partner with top-tier leadership at a growing, entrepreneurial business? Our client, a boutique operational design consulting firm specializing in healthcare operations strategy, is seeking a proactive Part-Time Executive Assistant for an initial 6-month contract (2 to 3 days per week). Operating in a flexible hybrid model, this role requires just 1 onsite collaboration day per week (Tuesdays) at a beautiful office in Toronto, with the remaining 1 to 2 days worked remotely. Daily working hours are highly manageable, typically structured from 8:30 am to 4:30 pm or 5:00 pm.

Reporting directly to the Founder/CEO, this is a unique, high-impact opportunity to act as a core operational anchor. Because this is the firm’s first-ever Executive Assistant role, the team is looking for a senior administrative professional who excels at "managing up" and can proactively guide a driven, visionary leader on how to best leverage executive support.

In this role, you will manage day-to-day operations while providing high-level administrative, operational, and baseline financial support across the business—including calendar coordination, travel logistics, client proposal formatting, and supporting the Director of Client Delivery. If you are a self-motivated, tech-savvy multi-tasker who handles confidential information with ease and takes pride in delivering polished, client-ready work, we invite you to apply!

Please note: This job requires two professional references and a criminal check.

Advantages
- Excellent Work-Life Balance: Enjoy a part-time schedule of 2 to 3 days per week with comfortable hours (8:30 am to 4:30 pm or 5:00 pm).
- Flexible Hybrid Model: Work from home 1 to 2 days per week (with option for Monday or Friday remote), coming into the office just once a week on Tuesdays for team collaboration.
- Premium Office Location: Spend your onsite days in a modern, professional suite in the heart of Toronto's vibrant tech and design hub.
- Shape the Role: As the first EA in the organization's 11-year history, you have a unique opportunity to introduce administrative best practices and teach a visionary CEO how to optimize your support.
- Growth and Learning Culture: Join an inclusive, highly supportive environment that values continuous professional development and operates alongside an established advisory board.
- Competitive Compensation: Benefit from a strong market contract rate of $36.00 – $40.00/hour.

Responsibilities
- CEO Calendar & Schedule Management: Strategically coordinate the CEO's complex calendar, prioritize meetings, manage scheduling changes, and organize upcoming speaking engagements.
- Travel & Meeting Logistics: Arrange all domestic and international travel logistics (flights, accommodations) and coordinate internal/external meeting setups, agendas, and virtual or in-person requirements.
- Proposal & Business Development Support: Assist with client proposal development by formatting complex documents, proofreading content, and ensuring submissions are polished and client-ready.
- Financial Administration: Review and monitor month-end financial statements, support internal payroll administration, and maintain neat financial records in coordination with external partners.
- Cross-Functional Team Support: Provide secondary administrative support to the Director of Client Delivery, tracking follow-ups, managing documentation, and assisting with project tasks.
- Social Media & Research Projects: Track basic social media activity and posting schedules, and conduct operational research for the firm's growth, such as gathering and comparing future commercial office space options.
- Tech Troubleshooting: Act as the first line of defense for basic tech issues, providing day-to-day software and application support across Microsoft Office, Teams, and remote-work systems.
- Confidentiality & Record Keeping: Maintain meticulous, easily accessible business archives while managing sensitive, high-level corporate data with total discretion.

Qualifications
- Experience: Proven experience as an Executive Assistant, Senior Administrative Assistant, or Office Coordinator, with an asset path supporting senior leadership in a professional services, consulting, or entrepreneurial environment.
- Technical Savviness: Strong proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams) and confidence troubleshooting basic hardware, software, and virtual platform issues.
- Financial Aptitude: Comfort dealing with baseline financial documents, including an ability to assist with payroll coordination and review month-end accounting reports.
- Communication & Formatting: Exceptional written and verbal communication skills, paired with a sharp eye for presentation, design, and detail when polishing client deliverables or memos.
- Proactive Personality Fit: Self-motivated and resourceful, with the confidence to proactively manage up, guide executive workflows, and keep pace with a fast-moving, idea-focused leader.
- Discretion: A highly dependable and professional character with an established track record of handling proprietary or sensitive corporate information appropriately.
- Background Screening: Candidates must be willing to undergo standard placement screening protocols, including a credit check, criminal background check, and 2 professional reference verifications.

Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to View email address on randstad.com to ensure their ability to fully participate in the interview process.

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