Finance and Grants Coordinator

Job Responsibility:

Job Overview We are looking for a strong team player to join the Foundation in a role that will include both finance and granting. The ideal candidate lives on the North Shore or is very familiar with West Vancouver.

This role will split their time between finance administration and coordinating the major grant programs. We require someone with strong administrative skills, experience in finance/bookkeeping, excellent communication skills and exceptional project management abilities. Experience with the non-profit industry and granting is an asset.

The ideal candidate is self-motivated with analytical skills, is happy to work on day-to-day tasks including fund administration functions. In addition to this, this role will manage the large grant programs, working with volunteers and charities from across the North Shore.

Finance Responsibilities

• Input and management of day-to-day bookkeeping and accounting records using a fund (project)-based approach.
• Prepare CRA charitable tax receipts according to regulations.
• Prepare reports for annual audit and semi-annual GST returns.
• Track fund balances and distributions,and translate into accounting records (reconciling changes in investments and changes in donor funds).
• Prepare monthly fund holder statements
• Assist in preparing reports for annual budgeting
• Stay up-to-date on CRA rules as they impact the Foundation and in particular, receipting, donations, specified gifts and fund accounting.
• Maintain financial policies and procedures that ensure compliance with CRA registered charity reporting and receipting requirements.
• Provide support to the Co-Executive Director, Finance; the Treasurer; and the Finance and Investment Committees. Assist in providing quarterly board reports.
• Assist the Co-Executive Director, Finance with the preparation of fund agreements as required.

Grant Responsibilities

Coordinating an innovative and accessible granting program. Responsible for coordinating all aspects of the granting cycles, including but not limited to:

• Ongoing assessment and improvement of grants program, including updating guidelines, application forms and processes
• Transparent reporting throughout full cycle of grantmaking
• Coordinate, facilitate and plan Grant Committee meetings and volunteer members
• Work with marketing to develop and implement communications and engagement plan to attract high quality grant applications
• Outreach to local charities and non-profits
• Manage the grants' administration such as keeping the grant portal up to date, running reports, working with grantee reports to provide updates to funders and other related work.
• Assists with Foundation events as needed and other duties as assigned.

Experience

• Proven experience in finance or accounting roles is preferred.
• Strong skills in database management.
• Demonstrated customer service experience, with the ability to communicate effectively.
• Experience in the non-profit industry.
• Past granting experience.

Working Conditions

This is a permanent, in-person, part-time position (22.5 hrs per week) that can either work Monday-Thursday, Mon/Wed/Thu or Mon/Tue/Thu. The role is based in the Foundation office, which is located in West Vancouver.

West Vancouver Foundation's office is located in a small, open-concept house, on the second floor, accessed via stairs, with one, gender-neutral washroom. We are committed to the principles and practices of an inclusive and equitable employment process. Our goal is to be representative of the communities we work with, and we encourage applicants from communities which are structurally marginalized based on race, colour, religion, nationality, social or ethnic origin, sex, age, disability, sexual orientation, gender identity and/or expression. We welcome applicants from all communities.

Join us as we work towards creating a community where everyone belongs and feels connected.

Job Types: Part-time, Permanent

Pay: $40,000.00-$43,000.00 per year

Expected hours: 22.5 per week

Benefits:

• Dental care
• Extended health care
• RRSP match

Application question(s):

• Are you able to work in-person at our West Vancouver office?
• Do you currently live on the North Shore or are you very familiar with the community?

Experience:

• Bookkeeping: 3 years (required)

Work Location: In person

Application deadline: 2025-04-27