Events Assistant

Job Responsibility:

Events Assistant

Competition #

8132

Job Title

Events Assistant

Department

Health Sciences North Foundation

Status

Temporary (June 2025 to June 2026)

Work Type

Full-time

Affiliation

Non Union

Shift Assignment

As assigned

Bilingualism Required

No

Police Check Requirement

Site

HSN Foundation Non Union Non Management

Salary Information

$36,075 / amum

Application Closing Date

May 28, 2025

POSITION SUMMARY: This is an exciting time to be joining and building your career at the Foundations of HSN as the Events Assistant,as we have recently seen exceptional momentum and growth. A newly created strategic plan that is rooted incollaboration, growth, and impact has helped guide the organizations in a direction that will support enhancingcritical care and research throughout HSN. Our plans are ambitious, because the health needs of the communitiesHSN serve are significant and important.

Reporting to the Fundraising Event Specialist, the Events Assistant will play a pivotal role in assisting with theplanning and execution of Foundation signature event and third party events initiatives. This includes workingcollaboratively with various Foundation team members to build strong relationships to ensure a successfuloutcome of all activities.

RESPONSIBILITIES:

• Assist with the planning and execution of signature events hosted by the Foundations at HSN including but notlimited to; An Enchanted Evening, Smile Cookie Week, Palladino Auto Group Golf Classic, Rally for Dad,Luncheon of Hope, etc.
• Assist third party event organizers as needed by providing them with the necessary tools to successfully planan event.
• Research and help build a database of potential prospects who may be interested in supporting theFoundations at Health Sciences North.
• Assist with identifying and soliciting sponsorship for signature events.
• Liaise with Volunteer Services and recruit and manage volunteers for signature events and maintain a detaileddatabase of event volunteers.
• Act as a key contact for event volunteers and provide direct oversight of their activities at events.
• Assist with developing, coordinating, and distributing marketing materials to assist with event promotion and atthe event.
• Assist with soliciting donations for auction items and prizes to enhance fundraising at events.
• Provide exceptional customer service and build positive relationships with event attendees, sponsors,volunteers, donors, etc.
• Assist with participant and sponsor thank you letters, cards or reports.
• Other duties as required to support the Foundations at Health Sciences North staff.

OTHER DUTIES AS REQUIRED

• Due to the nature of this role, some evening and weekend work will be required.

EDUCATION AND TRAINING:

• Diploma/degree in public relations, communications, marketing, event planning or related field of study, or anequivalent combination of education and experience is required.

KNOWLEDGE/SKILLS/ABILITIES:

• Excellent verbal and written communication skills;
• General knowledge of industry standards and best practice, and practical experience in event planning.
• Skills in graphic design, photography and videography;
• Proven creative and strategic thinking;
• Ability to multi-task and work on multiple projects while delivering on schedule;
• Ability to operate with a high degree of professionalism and skilled at maintaining composure under pressure;
• Ability to lead by example and achieve the desired results by supporting others;
• Ability to outline and meet or exceed goals;
• Valid driver's license and daily access to a reliable vehicle;
• Bilingualism is a definite asset;

WORKING CONDITIONS: Standard work week of 37.5 hours, but evening, weekends, and overtime hours may be required.

• This role is required to work from an office at Health Sciences North.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.