Administrative Assistant (Designated Position)

Position Information

Position Title

Administrative Assistant (Designated Position)

Research Project

Wabanaki-Labrador Indigenous Health Research Network

Department/Unit

Health - General

Location

Halifax, Nova Scotia, Canada

Posting Number

S187-26

Employee Group

Grant-Paid (PSAC Local 86001)

Position Type

Term

Duration of Contract (if applicable)

1 year with possibility of extension

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$39,444 - $49,908 per annum at 37.5 hours per week

Classification

Provisional Statement

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Wabanaki-Labrador Indigenous Health Research Network (WLN) is one of nine CIHR-funded Network Environments for Indigenous Health Research (NEIHR) Centres across Canada. Guided by the principles of co-learning, co-mentorship, and relational ethics, the WLN seeks to transform Indigenous health research, by supporting and promoting community-driven research to produce meaningful, ethical, and respectful research from Indigenous Peoples throughout the region.

Reporting to the Nominated Principal Investigator, the Administrative Assistant will be responsible for providing support to the WLN Manager and the WLN Finance Manager, and assisting with day-to-day administrative responsibilities to ensure the smooth functioning of the WLN.

Key Responsibilities

• Schedule, coordinate, and prepare materials for a wide-range of meetings. Attend meetings as the assigned note-taker and contribute to discussions and planning as appropriate. Oversee bookings for meeting spaces.
• Maintain file management systems, ensuring documents are organized, accessible, and up to date. Prepare draft summaries of reviewer comments that will be presented to applicant teams with their Notice of Decision documents. Support (CIHR) reporting.
• Maintain WLN membership records, including processing new registrations and updating databases and on-line records. Assist with file management, tracking, and follow-up communications related to award and funding processes.
• Contribute to the creation of culturally safe and appropriate spaces and activities that support Indigenous health research.
• Manage WLN email correspondence, including listserv maintenance, and social media. Share key events, activities, job postings, and/or updates through various platforms.
• Assist with planning, logistics, pre- and post-administrative processes related to events and activities hosted by the WLN.

Note

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. In keeping with the principles of Dalhousie’s Employment Equity Plan, this position is designated to candidates who self-identify as members of one or more of the following groups: Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), members of other racialized groups, persons with disabilities, women, and persons identifying as members of 2SLGBTQIA+ communities

Note: To be eligible for this position, you must self-identify as belonging to one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit

Due to operational requirements, the successful applicant is required to work in-person on campus.

Please note full-time students currently enrolled at an educational institution are not eligible for Grant-Paid positions within the PSAC bargaining unit.

Required Qualifications

• Certificate or diploma in office administration or related field with a minimum of two years’ experience working within a postsecondary or research environment (or equivalent combination of training and experience).
• Excellent organizational skills and attention to detail, with the ability to manage and prioritize multiple projects and meet deadlines.
• Strong interpersonal skills, diplomacy, and a high level of integrity.
• Excellent written and verbal communication skills with the ability to write for, and work with, diverse audiences.
• Ability to work independently, collaboratively, and effectively with a diverse team.

Assets

• Lived/living experience and/or in-depth knowledge related to working in Indigenous communities in Atlantic Canada as well as familiarity with community engagement practices grounded in respect, reciprocity, and relational accountability.
• Undergraduate degree in social sciences or in a health-related field.
• Flexibility, ability to take initiative, act resourcefully, and think creatively.
• Experience with communication systems, including email, listservs.
• Experience with MS 365 and its suite of programs.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies, in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary RRSP, health and dental plans, a wellness allowance, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (PSAC Local 86001) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies

Open Date

06/18/2026

Close Date

07/02/2026

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting