Site Manager & Lead Clinical Research Coordinator

Company Overview

CaRe Clinic stands at the forefront of clinical research in Alberta and BC, with dedicated research facilities renowned for a robust reputation among leading pharmaceutical companies. Our highly respected procedures and processes are designed to meet the exacting standards of top-tier pharmaceutical partners. We pride ourselves on delivering quality data and upholding the highest levels of patient care, making us a preferred partner for industry leaders in medical research. Our unwavering dedication to excellence positions CaRe Clinic as a pivotal contributor to the future of healthcare advancements.

The ‘Site Manager & Lead Clinical Research Coordinator – Vancouver’ is a foundational role responsible for supporting the launch of CaRe Clinic's first embedded research office in British Columbia. This individual will build the site from the ground up – from procuring equipment and developing SOPs, to leading participant visits as the primary CRC on our inaugural Vancouver trial.

This is a highly independent role suited to a self-starter with broad clinical research experience. Operational support will be provided remotely by CaRe Clinic's experienced Alberta teams, with strategic oversight from our Director of Growth & Partnerships based in Vancouver. Because this role operates with significant autonomy, a solid working knowledge of how pharmaceutical clinical trials function end-to-end is essential – therapeutic depth in a single area is less important than adaptability across areas.

The position is expected to begin part-time, with a clear path toward full-time as additional investigators and trials are onboarded in Vancouver. Growth may include expanded embedded sites across the Lower Mainland and a broadening scope of therapeutic areas.

Key Responsibilities:

Site Setup & Launch

• Support the establishment of CaRe Clinic's first Vancouver research office, embedded within an existing allied health clinic, in preparation for our inaugural clinical trial.
• Procure and manage all required equipment, supplies, and disposables to meet protocol and regulatory requirements.
• Develop and implement site-specific SOPs, ensuring alignment with CaRe Clinic standards, GCP guidelines, and Health Canada regulations.
• Onboard and train site contractors and supporting staff; maintain delegation and training logs and system access records.
• Coordinate site readiness activities including ethics submissions, site visits, and regulatory documentation.
• Serve as the primary site contact for sponsors, CROs, and CaRe Clinic leadership during the startup phase.

Research Coordination & Clinical Support

• Serve as the Lead CRC for CaRe Vancouver's inaugural clinical trial, coordinating and conducting all aspects of trial execution: participant recruitment and screening, informed consent, randomization, and participant visits.
• Perform study-specific clinical procedures (vitals, ECGs, specimen collection, IP administration, etc.) as delegated, in accordance with study protocols.
• Maintain accurate and complete source documentation, CRFs, and regulatory files.
• Ensure timely and compliant reporting of AEs, SAEs, and protocol deviations.
• Review and verify data entries for accuracy and protocol adherence.
• Communicate proactively with investigators, sponsors, and the CaRe Clinics team regarding study progress.
• Uphold the highest standards of patient care, safety, and confidentiality throughout all research activities.

Ongoing Site Operations

• Maintain site operational readiness for active and incoming trials, ensuring adequate resourcing, training, and compliance at all times.
• Monitor recruitment goals and site performance metrics; implement corrective actions as needed.
• Oversee quality assurance processes and ensure the site is audit-ready at all times.
• Support the expansion of the Vancouver site to additional embedded locations and/or new therapeutic areas as the portfolio grows.
• Assist with CTMS setup and maintenance for assigned studies.
• Assist in optimizing site SOPs as processes mature and new trials are awarded.
• Support operational tasks for the broader CaRe Clinic network as capacity allows.

Requirements:

• Preferred: Diploma/Degree in Nursing (minimum LPN), Life Sciences, or a related health field.
• Preferred: Certification or formal training in clinical research coordination or management (e.g., ACRP, SOCRA).
• Minimum 3 years of experience in pharmaceutical clinical research coordination, with demonstrated ability to work independently.
• Proficient understanding of GCP guidelines and Health Canada regulations.
• Broad exposure to clinical research in multiple therapeutic areas is preferred over deep specialization in one area.
• Strong organizational, self-management, and problem-solving skills; comfortable navigating ambiguity in a startup environment.
• Experience with site and study startup activities, including SOP development, ethics submissions, and regulatory documentation.
• Proficiency with electronic data capture platforms and medical software systems.
• Must be able to work on-site in Vancouver during all participant visit days; some remote flexibility available for administrative tasks.

Skills:

• Excellent clinical judgment and meticulous attention to detail.
• High degree of professional autonomy and accountability.
• Effective communication and stakeholder management across remote teams.
• Strong problem-solving and adaptability in a dynamic, growing environment.
• Commitment to professional integrity, data quality, and continuous improvement.
• Genuine passion for advancing medical research and improving patient outcomes.

At CaRe Clinic, you'll join a progressive and growing organization that values innovation, learning, and teamwork. This role is a rare opportunity to shape a brand-new research site from the ground up – and grow with it as we expand our presence across British Columbia.

How to Apply:

Please submit your resume and references to be part of our exciting team. We thank all applicants; however, only those selected for an interview will be contacted.

Hours: Part-Time (with potential to grow to Full-Time)

Pay:

$32.00-$48.00 per hour

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program