Bilingual Administrative Assistant (YYZ)

Job Responsibility:

The Canadian Air Transport Security Authority (CATSA) has one (1) fixed-term opportunity up to July 31 within the Operations branch at the Toronto International Airport (YYZ). This position represents an opportunity for career-driven individuals seeking a position within an organization that inspires growth and promotes excellence to make a difference and contribute to CATSA's unique culture as it strives to excel in air transport security.

Why is CATSA a great fit for you?

CATSA is world leader in aviation security and screening with a mandate to protect the public. A Crown corporation, it features a mix of public service and private sector diverse backgrounds in which is reflective of the varied background of its employees. CATSA encourages innovation and creativity and offers a healthy and diverse workplace where employees work in an environment where they can be their true selves and feel energized and proud. If you are a motivated professional seeking a position within a multifunctional and collaborative environment and you are looking for the next great adventure, CATSA is the place for you!

Summary of responsibilities:

The Administrative Assistant is responsible for offering general administrative support, and to contribute to the overall efficiency and effectiveness of their Branch or Directorate. The Administrative Assistant performs all other duties and responsibilities related to the position as required.

What you need to succeed

To qualify for the position, you must have:

• Successful completion of a high school or college diploma with relevant experience in the field of Office administration.
• A minimum of one (1) to two (2) years of experience in providing administrative services.
• A minimum of up to two (2) years of experience in organizing and preparing a variety of documents, reports, and presentations.
• Experience processing invoices.
• Experience maintaining budget or other spreadsheets.
• Experience tracking and maintaining data on various activities, projects, and initiatives.
• Knowledge of methods, techniques and practices related to general administration and secretariat support planning and coordination.
• Advanced knowledge and experience with Microsoft Office software, specifically Outlook, Excel, Teams, and Word.

This position is best suited to individuals with the following skills and abilities:

• Ability to multi-task and manage priorities efficiently; ensure files are up to date.
• Ability to anticipate others' needs and proactively act upon this knowledge.
• Ability to communicate (oral and written) in a clear and concise manner.
• Integrity, discretion, and diplomacy.
• Strong attention to detail.
• Strong client service orientation.
• Independent, adaptable, and willing to work in teams.

Valuable skills include:

• Experience in coordinating travel or event arrangements and preparing and processing claims and invoices.
• Experience in implementing, monitoring, and identifying areas for improvement with respect to administrative processes, filing, tracking and bring forward systems.
• Experience in taking meeting minutes and maintaining action item trackers.
• Knowledge of CATSA's mandate and priorities, as well as an awareness of relevant legislations impacting CATSA.

Specific work requirements

• Language Profile: Bilingual BBBB;
• Ability to obtain and maintain a Secret security clearance; and
• Be a Canadian citizen or permanent resident.

How to apply:

If you feel you are the ideal candidate for this position, please submit your application before June 9 by 11:59pm EST.

Additional information:

• Please note that candidates that meet all the position requirements, including the language profile, will be given first consideration however, we invite all interested candidates to submit their applications;
• While we appreciate all the candidates' interest, only those being considered in the process will be contacted;
• CATSA will use this opportunity to establish a candidate pool that may be used to staff permanent or fixed-term positions with similar responsibilities and qualifications;

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Our commitment to Diversity, Equity and Inclusion

As an employer committed to a fostering a diverse and inclusive workforce that reflects the public we serve, we encourage candidates in designated groups - women, visible minorities, Aboriginal persons and persons with disabilities - to apply and self-declare by answering the questions on the online application form.

CATSA is committed to fostering an inclusive recruitment process and work environment. Accommodations are available at every stage of the hiring process and may include pre-interview information, modified interview formats, accessible settings, adaptive technologies, additional time, and more. These measures are designed to remove barriers and ensure a fair assessment, allowing candidates to fully demonstrate their skills and qualifications.

Candidates who require accommodations that prevent them from applying online should communicate via View email address on ca.edajobs.com or View phone number on ca.edajobs.com (TTY) prior to the closing date.

Taleo ID: 2330Language Requirements: Bilingual Imperative Job category: Operations Hiring Pay Range: $52,671 - $65,838Staffing Method: Fixed-Term Vacancy # of openings: 1Position reports to: Toronto Posting Date: 26/05Working Location: Toronto Application Deadline: 09/06Working Location Category: Hybrid