Family Office Accountant/Bookkeeper

Title: Family Office Accountant & Bookkeeper (Remote)

Hourly Rate: $70-$90

Hours per Month: Approx. 15-25

Role Overview

The Family Office Accountant/Bookkeeper is responsible for managing day-to-day accounting and bookkeeping activities for two families. This role focuses on maintaining accurate books and records for several legal entities, managing accounts payable/receivable, monitoring cash balances, and supporting year-end activities. The ideal candidate is hands-on, detail-oriented, works efficiently under time constraints, and is comfortable taking ownership of the books and financial administration. Confidentiality is paramount for these clients.

This is an hourly role, estimated at 15-25 hours per month, with increased workload during year-end and tax planning periods and decreased workload in the summer months.

This would be an ideal role for someone who manages multiple clients on a part-time basis.

Key Responsibilities

• Maintain and manage the books for the family office and multiple related entities
• Handle full-cycle bookkeeping, including journal entries, reconciliations, and general ledger maintenance using Quickbooks Enterprise (QBE-Multi-Company)
• Manage accounts payable, including invoice processing and payments
• Monitor and reconcile bank and cash balances
• Monitor all cash to ensure it is earning maximum interest
• Ensure accurate and up-to-date books and records across all entities
• Support year-end close and provide information for tax planning and filings
• Coordinate with CFO, external accountants, tax advisors, and other professional advisors as needed
• Assist with year-end and tax planning processes (primarily November–April)
• Perform basic office and administrative accounting-related tasks as required
• Take a proactive role in managing financial information and identifying issues or discrepancies

Qualifications & Experience

• Proven experience in bookkeeping and accounting, ideally within a family office, private office, or multi-entity environment
• Strong understanding of general accounting principles and reconciliations
• Experience managing multiple sets of books and entities
• High attention to detail with the ability to work quickly and efficiently
• Comfortable taking ownership and working independently
• Strong organizational and time-management skills
• Proficiency with accounting software and Excel
• Experience handling subscription agreements for private investments would be an asset
• Professional accounting designation (CPA) is highly desired
• Experience managing HNW families financials.

Additional Details

• Hourly role
• Estimated 15–25 hours per month, with flexibility
• Increased workload during year-end and tax planning periods
• Must maintain a high level of confidentiality
• Onboarding period expected to become familiar with the structure and entities