executive assistant / project coordinator.

Our client, a leading global organization in the professional services sector, is looking for a highly organized and proactive Project Coordinator to join their team in Calgary Downtown. In this role, you will be the backbone of complex projects, ensuring that administrative processes flow seamlessly and that high-level stakeholders receive exceptional service. As a Project Coordinator within our business administration specialization, you will manage the lifecycle of various engagements, from initial documentation to final billing, all while maintaining the highest standards of confidentiality and professional integrity.

This Project Coordinator position is ideal for a professional who thrives in a high-stakes, fast-paced environment and possesses a meticulous eye for detail. You will act as a central point of contact, coordinating intricate schedules, preparing sophisticated written materials, and managing data within proprietary systems to drive project success. Working within the business administration field at this level requires a unique blend of technical proficiency in MS Office and the interpersonal agility to build relationships with both internal teams and external global clients.

Skills
•Advanced proficiency in MS Office applications, specifically Word, Excel, PowerPoint, and Outlook.
•Strong organizational skills with the ability to manage and prioritize multiple tasks simultaneously.
•Exceptional written and verbal communication skills, with a focus on professional correspondence and editing.
•Proficiency in using CRM systems (e.g., Salesforce) and project management tools.
•Strong customer service orientation to support both internal team members and external clients.
•Ability to solve complex problems by gleaning meaning from available data and applying personal wisdom.
•Interpersonal agility to relate well to diverse groups of people and build solid professional relationships.
•A "can-do" attitude with the self-motivation to work effectively without direct supervision.
•High degree of professional integrity and the ability to keep confidences.

Advantages
•Competitive annual salary range of $70,000 - $80,000.
•Opportunity to work in a prestigious Calgary Downtown location.
•Growth-oriented environment with exceptional training and development opportunities.
•Exposure to a global organizational consulting landscape and high-level business strategy.
•A diverse and flexible work environment where excellence is recognized and rewarded.
•The chance to play an integral role in the success of a world-renowned professional services firm.
•Support from a global leader in talent solutions through Randstad Professional.

Responsibilities
•Manage all administrative aspects of business engagements, serving as the knowledgeable focal point for project activity and communication.
•Prepare and format high-quality written materials, including proposals, position specifications, status reports, and appraisals.
•Organize and collect data for complex reports, ensuring accurate proofing, binding, and timely delivery.
•Handle sensitive and confidential information with extreme discretion when communicating with external partners and clients.
•Maintain and update proprietary databases and CRM platforms like Salesforce with a high emphasis on information quality and data integrity.
•Open and track business opportunities, ensuring all development activities are documented and reported accurately to senior consultants.
•Coordinate complex scheduling and travel arrangements, including international travel profiles and multi-party video conferences.
•Manage the full accounting lifecycle of a project, including opening and closing assignments, accurate coding, and fee allocation.
•Process client billing, manage invoices, and monitor accounts receivables to assist in timely collections.
•Submit detailed expense reports for consultants and process reimbursements for external candidates.
•Run weekly aging reports and draft billing adjustments as required by the business.
•Participate in regular staff meetings to stay aligned with evolving technology and organizational processes.

Qualifications
•5-10 years of experience in an Administrative or Project Management role, ideally within a Professional Services organization.
•A bachelor’s degree in business or a related field is highly preferred (or a degree currently in progress).
•Proven knowledge of business terminology and professional office protocol.
•Required proficiency in MS Office; preferred experience with Salesforce and Concur.
•Demonstrated ability to meet strict deadlines and stay focused in a highly stimulating environment.
•Experience in an environment requiring high-volume document production and meticulous attention to detail.
•Must be able to work on-site in Calgary Downtown as required for meeting support.

Summary
At Randstad, we are experts in connecting talented individuals like you with world-class opportunities. Our recruiters are specialists in the business administration field and are dedicated to helping you find a role that matches your expertise and ambition. If this position isn't quite right, we invite you to reach out and explore how we can support your career journey.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to View email address on randstad.com to ensure their ability to fully participate in the interview process. show more