Assistant Academic Department Manager

Job Responsibility: Regular/Temporary Regular Job Title Assistant Academic Department Manager Job ID 68053 Location Central Campus Open Date 03/11/2025 Job Type Continuing Close Date 03/24/2025 Employee Group TMG Favorite Job Department Electrical and Computer Engine Salary Grade/Band Band J Salary Range $68758.00 - $103137.00 (annual) Hours per Week 35 Posting Details

S chedule

Monday to Friday, 35 hours per week - hybrid

Education Level

Bachelor's degree in related field

C areer Level

3-5 years of managerial experience in an academic setting with a broad understanding of finance, human resources, and academic programming

T arget Hiring Range

$68,758 - $85,947 annually

About the Faculty

Engineering a Brighter Future

Ranked among the top engineering schools in Canada and worldwide, the Faculty of Engineering has a reputation for innovative programs, cutting-edge research, leading faculty, and aspiring students. Engineering faculty, staff and students at McMaster pursue research and learning in more than 22 research centres, institutes and networks whose interdisciplinary pursuits cross-departmental and faculty boundaries. Outside the University, we regularly collaborate on research projects with partners in universities, the government and more than 100 companies in Canada and abroad.

McMaster's department of Electrical & Computer Engineering provides undergraduate and graduate education programming in the fields of electrical engineering, computer engineering, and electrical and biomedical engineering. We have expertise in a broad swathe of the core areas of electrical and computer engineering, including communication technologies, systems and networks; microelectronics, electromagnetics & photonics; optimization learning & control; power electronics & electric machines; signal, image & video processing; and systems-on-a-chip & VLSI. These core technologies are applied in the areas of biomedicine; electrified & autonomous transportation; and integrated, embedded and interconnected systems. The department houses 2 world-class research centres: the McMaster University Automotive Resource Centre (MARC), and the Centre for research in Micro- and Nano-Systems (MNSL).

A vacancy exists within the department for an Assistant Academic Department Manager. This role supports the smooth operation of the department by helping to develop, implement, and maintain efficient processes. You'll provide guidance to the program staff, assisting with assessing both immediate and long-term needs. The position involves building strong connections and communication with faculty, staff, students, and other departments across the university. Additionally, you'll help manage the program's financial, human, and physical resources to support teaching and research activities.

About the Position:

The Assistant Academic Department Manager (AADM) supports the Academic Department Manager (ADM) and Chair in managing the department's strategic and operational functions, including graduate and undergraduate programming, labs, fee-for-service facilities, and external partnerships. This role involves aligning departmental strategies with the university's vision, influencing culture, and shaping offerings with a forward-looking approach. Responsibilities include administrative leadership, strategic planning, human resources, curriculum, academic advising, and scheduling. The role collaborates with university offices, provides data-driven analysis for departmental planning, and helps oversee accreditation and quality assurance processes. Additionally, the AADM assists the ADM and Chair in implementing departmental policies, represents the department on committees, and guides staff supporting students and programs.

Key Accountabilities:

• Financial & Human Resource Management

• Acts as the ADM's delegate, with financial decision-making and signing authority to ensure departmental operations.
• Ensures compliance with financial policies, participates in audits, and monitors financial procedures.
• Assists in the management of multiple budgets (operating, research, scholarships, trusts, etc.) and prepares reports as directed by the ADM.
• Oversees payroll, approves salaries, and reconciles payments when delegated, or supports compensation duties as needed.
• Supports hiring, work assignment, conflict management, performance management, hiring disciplinary action, training and development for direct reports.
• Supports the ADM in hiring and onboarding all employees including, faculty, sessional faculty, Post Docs, IAs, TAs, student employees, technical and research staff
• Supports human resource goals, objectives, plans and supports systems to support the accomplishment of the department's strategic goals.
• Maintains current knowledge of the UNIFOR Collective Agreement, MUFA Agreement, CUPE Agreement, Employment Standards Act and University policy and procedures.
• Assists ADM with preparing contracts where appropriate
• Assists the Chair in the collection and compilation of information for the annual Career Progress and Merit process for faculty.
• Support the Chair and ADM to ensure the annual Recruitment and Tenure and Promotion process is completed.

• Strategic Planning & Operational Management

• Supports the implementation of department strategy, ensuring alignment with the university's vision, influencing departmental culture, and shaping offerings with a forward-looking approach.
• Collects and analyzes data to assess departmental needs and support planning, resourcing, and proposal development.
• Assists the ADM in developing strategic financial resource management plans and implementing financial strategies aligned with teaching, research, and operational needs.
• Collaborates with the ADM to develop risk management plans for departmental operations.
• Represents the department in university committees and working groups when appointed by the ADM.

• Assists in planning and booking events like retreats and symposiums.
• Maintains a fixed asset and space inventory, develops asset replacement plans, and ensures proper tagging and recording of capital assets.
• Acts as a backup contact for security issues and ensures building and equipment safety.
• Develop promotional materials such as newsletters, website content, and reports to highlight departmental achievements.

• Education and Research Administration:

• Assists the ADM with accreditation processes, departmental reviews, and program evaluations for graduate and undergraduate programs.
• Prepares statistical reports on educational outcomes and addresses student concerns in collaboration with staff.
• Assists with curriculum review, enrollment management, and course scheduling to ensure conflict-free timetables.
• Advises and collaborates with department-affiliated clubs, teams, and societies on policies, funding, and events.
• Supports research activities, including managing grant funding, contracts, and compliance requirements.
• Supports the hiring of research-funded support staff and students

Qualifications:

Education:

• Bachelor's Degree in a relevant field

Experience:

• 3-5 years of managerial experience in an academic setting with a broad understanding of finance, human resources, and academic programming

Knowledge & Skills:

• Strong leadership, organizational, and problem-solving skills.
• Expertise in financial planning, policy implementation, and project management.
• Excellent communication and interpersonal abilities to work with diverse stakeholders.
• Proficiency in data analysis, strategic planning, and systems integration.
• Strong problem-solving and analytical skills to address challenges and provide solutions efficiently.
• Familiarity with academic policies, procedures, and regulations specific to higher education institutions.

How to Apply:

To apply for this job, please submit your application online.

Employment Equity Statement:

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact the following to communicate accommodation needs:

• Human Resources Service Centre at Voir le numéro de téléphone sur ca.edajobs.com-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

Hybrid Work:

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience:

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to Voir email sur ca.edajobs.com or the HR contact associated with your position of interest.