Administrative assistant

Overview <\/span><\/b>
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Languages <\/span><\/b>
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English <\/span>
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Education <\/span><\/b>
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• Bachelor's degree <\/span>
  <\/li><\/ul>

  Experience <\/span><\/b>
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  Experience an asset <\/span>
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  Responsibilities <\/span><\/b>
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  Tasks <\/span><\/b>
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  • Arrange and co -ordinate seminars, conferences, etc. <\/span>
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  • Establish and implement policies and procedures <\/span>
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  • Train, direct and motivate staff <\/span>
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  • Assign, co -ordinate and review projects and programs <\/span>
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  • Record and prepare minutes of meetings, seminars and conferences <\/span>
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  • Determine and establish office procedures and routines <\/span>
    <\/li>
  • Oversee the classification and rating of occupations <\/span>
    <\/li>
  • Plan, develop and implement recruitment strategies <\/span>
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  • Schedule and confirm appointments <\/span>
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  • Manage contracts <\/span>
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  • Manage training and development strategies <\/span>
    <\/li>
  • Answer telephone and relay telephone calls and messages <\/span>
    <\/li>
  • Oversee the analysis of employee data and information <\/span>
    <\/li>
  • Answer electronic enquiries <\/span>
    <\/li>
  • Oversee development of communication strategies <\/span>
    <\/li>
  • Compile data, statistics and other information <\/span>
    <\/li>
  • Oversee the preparation of reports <\/span>
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  • Respond to employee questions and complaints <\/span>
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  • Order office supplies and maintain inventory <\/span>
    <\/li>
  • Organize and administer staff consultation and grievance procedures <\/span>
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  • Oversee payroll administration <\/span>
    <\/li>
  • Plan, organize, direct, control and evaluate daily operations <\/span>
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  • Arrange travel, related itineraries and make reservations <\/span>
    <\/li>
  • Greet people and direct them to contacts or service areas <\/span>
    <\/li>
  • Open and distribute regular and electronic incoming mail and other
    material and co -ordinate the flow of information <\/span>
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  • Set up and maintain manual and computerized information filing
    systems <\/span>
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  • Type and proofread correspondence, forms and other documents <\/span>
    <\/li>
  • Provide customer service <\/span>
    <\/li>
  • Work with the marketing department to understand and communicate
    marketing messages to the field <\/span>
    <\/li><\/ul>

    Supervision <\/span><\/b>
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    • 1 to 2 people <\/span>
      <\/li><\/ul>

      Experience
      and specialization <\/span><\/b>
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      Computer
      and technology knowledge <\/span><\/b>
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      • Google Docs <\/span>
        <\/li>
      • MS Excel <\/span>
        <\/li>
      • MS Outlook <\/span>
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      • MS PowerPoint <\/span>
        <\/li>
      • MS Windows <\/span>
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      • MS Word <\/span>
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      • Database software <\/span>
        <\/li>
      • Social Media <\/span>
        <\/li>
      • Accounting software <\/span>
        <\/li>
      • MS Office <\/span>
        <\/li>
      • Quick Books <\/span>
        <\/li><\/ul>

        Area of
        specialization <\/span><\/b>
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        • Contracts <\/span>
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        • Invoices <\/span>
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        • Project management <\/span>
          <\/li><\/ul>

          Additional
          information <\/span><\/b>
          <\/p>

          Security
          and safety <\/span><\/b>
          <\/p>

          • Criminal record check <\/span>
            <\/li><\/ul>

            Transportation/travel
            information <\/span><\/b>
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            • Public transportation is available <\/span>
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              Work
              conditions and physical capabilities <\/span><\/b>
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              • Fast -paced environment <\/span>
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              • Work under pressure <\/span>
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              • Tight deadlines <\/span>
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              • Attention to detail <\/span>
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              • Repetitive tasks <\/span>
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              • Large caseload <\/span>
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              • Large workload <\/span>
                <\/li><\/ul>

                Personal
                suitability <\/span><\/b>
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                • Ability to multitask <\/span>
                  <\/li>
                • Excellent oral communication <\/span>
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                • Excellent written communication <\/span>
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                • Flexibility <\/span>
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                • Judgement <\/span>
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                • Organized <\/span>
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                • Team player <\/span>
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                • Accurate <\/span>
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                • Client focus <\/span>
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                • Reliability <\/span>
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                • Time management <\/span>
                  <\/li><\/ul>

                  Employment
                  groups  Help - Employment groups <\/span><\/a><\/span><\/b>
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                  This employer promotes equal employment
                  opportunities for all job applicants, including those self -identifying as a
                  member of these groups:  Indigenous people, Newcomers to Canada <\/b><\/span>
                  <\/p>

                  Who can
                  apply to this job?<\/span><\/b>
                  <\/p>

                  The employer accepts applications from: <\/span><\/b>
                  <\/p>

                  • Canadian citizens and permanent or temporary residents of Canada. <\/span>
                    <\/li>
                  • Other candidates with or without a valid Canadian work permit. <\/span>
                    <\/li><\/ul>

                    How to
                    apply <\/span><\/b>
                    <\/p>

                    Online: <\/span><\/b>