Compliance Administrator

Job Responsibility:

The Compliance Administrator (CA) is responsible for the administrative tasks and support for the Compliance Team. Reporting to the Manager, Trade Compliance (TCM), the CA will be responsible to execute administrative tasks based on the contractual and regulatory requirements on behalf of the three departments (Data Compliance, Industrial Compliance and Trade Compliance).

• Responsible for the preparation and submission of permits/authorizations/agreements as applicable.
• Responsible for the creation, implementation, development, and maintenance of appropriate record keeping for the above activities, through formal repositories and trackers.
• Responsible to coordinate and review subcontract deliverables and provide responses back to Subcontractors. Tailor subcontract Statement of Work (SOW) as required. Ensure accuracy of input.
• Responsible for the creation, implementation, development, and maintenance of appropriate record keeping for the above activities, through formal repositories and trackers.
• Responsible to perform verification of Compliance requirements for access control.
• Responsible for the creation, implementation, development, and maintenance of appropriate record keeping for the above activity, through formal repositories and trackers.
• Responsible for the maintenance and delivery of metrics reporting against overall Compliance activities, such as contractual and regulatory deliverables, department KPIs, and metrics against registered processes.
• Provide support to the Compliance team, to create and develop Process documentation and training materials as necessary. Support auditing activities as appropriate.
• Responsible for monitoring and triaging Compliance inboxes. Organize and manage team records, e-mails and other information repositories. Maintain various tracker, and process signature requests as required. Escalating issues to the TCM as needed.

• Education: Post-secondary education considered an asset.
• Experience in Office Administration.
• Experience in Shipbuilding, Defense Projects, Trade Compliance, Information Management, Controlled Goods, Contract Security Program, Legal, Document Control or Procurement considered an asset.
• Experience with MS Office Suite; emphasis with MS Word, Visio and PowerPoint.
• Oral and written communication skills.
• Analytical and problem-solving skills.

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions. We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities. Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply. We appreciate your interest in our company however only those candidates selected for an interview will be contacted.