Signature Event Operations Coordinator

Job Responsibility:

Job Title: Signature Event Operations Coordinator

Location: Toronto, ON (Detailed office location information can be found by visiting this link:

Work Model: Hybrid Work Model

Salary Band: 3 ($50,000 - $68,000 CAD)

WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)?

The Canadian Cancer Society works tirelessly to save and improve lives. We raise funds to fuel the brightest minds in cancer research. We provide a compassionate support system for all those affected by cancer, across Canada and for all types of cancer. Together with patients, supporters, donors and volunteers, we work to create a healthier future for everyone. Because to take on cancer, it takes all of us. It takes a society.

Help us make a difference.

COME AS YOU ARE

At CCS, we embrace everyone's uniqueness and recognize the strength that lies in differences. We believe in the power of our collective potential and strive to achieve a more diverse, inclusive, and equitable workplace to empower and create opportunities for all. We welcome and encourage applications from all qualified candidates regardless of their gender, age, religion, race, ethnicity, and nationality. Particularly equity deserving groups, such as members of the BIPOC, and 2SLGBTQI+ communities, people living with disabilities, veterans, and anyone who may contribute to the further diversification of the Canadian Cancer Society. Together we unite and inspire all Canadians to change the future of cancer.

JOB OVERVIEW

Reporting to the Sr. Manager, Signature Event Operations, the Signature Event Operations Coordinator plays a key role in supporting the logistics and administration of the CIBC Run for the Cure and Relay For Life Youth events nationwide. This dynamic position involves executing essential operational and administrative tasks, managing inventory and order tracking and overseeing the packing and shipping of event materials - all to ensure seamless and impactful events.

WHAT YOU'LL BE DOING :

1 Executes Administrative and operational strategies and activities for CIBC Run for the Cure

• Coordinate and execute the kitting, shipping and tracking of all event materials sent from central location out to event locations across the country.
• Tracks invoices and expenses relating to signature event budgets while adhering to financial guidelines and procedures set by CCS
• Supports the administrative burden associated with event location email addresses
• Facilitates the collection and submission of local event details required to execute critical tactics including website creation, site and rout maps, sponsor activations etc.
• Creates and updates documentation for event emergency procedures in collaboration with other team members for a robust emergency and issues management plan that will ensure a safe event for all participants and volunteers
• On event weekend act as intake and project manager for all questions, issues and queries that come from volunteers or staff in order to respond, prioritize and escalate where necessary.
• On event weekend act as project manager for all information to be gathered and communicated out to staff and volunteers, primarily event revenue and participant totals.
• Create and execute an acquisition plan and processes for Multi-site Teams to increase participation and revenue in this business stream
• Works collaboratively with internal teams and external vendors to maintain a professional and positive working environment with all stakeholders.
• Ensures participant and vendor communications are tracked consistently and accurately within CCS's CRM.
• Identifies and recommends opportunities to improve department processes that will drive efficiency.
• Contribute to our culture of justice, belonging, equity, diversity, and inclusion by ensuring that all staff feel represented and heard regardless of their gender, age, religion, ethnicity, and nationality or race.
• Other duties as assigned

2. Executes Administrative and operational strategies and activities for Relay For Life Youth

• Supports the ordering of event materials from the vendor warehouse to events across the country
• Works in a timely and organized manner to ensure all orders arrive correctly and on time for their event.
• Works collaboratively with internal teams and external vendors to maintain a professional and positive working environment with all stakeholders
• Supports the planning and logistics of event training conferences and materials located across the country.
• Identifies and recommends opportunities to improve department processes that will drive efficiency.
• Ensures participant and vendor communications are tracked consistently and accurately within CCS's CRM.
• Contribute to our culture of justice, belonging, equity, diversity, and inclusion by ensuring that all staff feel represented and heard regardless of their gender, age, religion, ethnicity, and nationality or race.

QUALIFICATIONS:

• Post-secondary education such as acquiring a college diploma, as well as specialized technical/professional training and/or certification, or equivalent.
• More than 1 year of practical or job-related experience
• Proficiency in both, English and French; reflecting the nationwide scope of our organization
• Excellent computer skills and knowledge of Microsoft Office Suite
• Proven project management and strong organizational skills are necessary attributes
• Proven ability to accomplish goals and establish priorities with minimal direction.
• Ability to work confidently under pressure to deadlines.
• Proven relationship management skills with internal and external stakeholders
• Proven ability to work simultaneously on a variety of complex projects with tight timelines.
• Problem solving and diplomacy skills to resolve issues with internal and external stakeholders.
• Demonstrated ability to exercise sound judgement and maturity in dealing with a variety of constituents.
• Experience in an office environment, multi-level organization and working with colleagues in remote offices is an asset.
• Working knowledge of Salesforce is considered an asset.
• Strong customer service, communication and interpersonal skills
• Excellent attention to detail and analytical skills
• Experience working in a team-oriented environment
• Ability to make decisions based on guidelines and training without constant supervision.

WHAT YOU CAN EXPECT FROM US:

CCS offers meaningful opportunities to help make a difference in the lives of Canadians with cancer, their caregivers, families and communities. We are committed to building an inclusive community for our employees by highlighting their unique experiences. We value diverse skills and strongly encourage applications from all qualified candidates. CCS is dedicated to fostering a culture that is inspiring and exemplifies our core values:

COURAGEOUS UNITED CARING RIGOROUS

In return for your skills and dedication, we offer an attractive compensation package that encompasses a competitive salary, excellent benefits, which include paid parental leave, paid family sick time and health insurance, and the opportunity to have a rewarding employment experience where your contributions can make a true difference every day.

HOW TO APPLY:

Qualified candidates are invited to submit their resume, cover letter and salary expectations by March 27th, 2025 .

We thank all candidates for their interest and advise that only those selected for an interview will be contacted.

OTHER INFORMATION:

CCS is dedicated to employment equity and encourages applications from all qualified candidates . In accordance with the local provincial Accessibility Act , accommodation will be provided as requested throughout the recruitment process . We want to make the interview process a great experience for you!

Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles , employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.

Privacy Disclosure

We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law. We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting View email address on ca.edajobs.com . For more information about our privacy practices , visit cancer.ca/privacy.

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