Events Coordinator, Internal Communications

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We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth& development, prioritize wellness, build connections, and support the communities where we live and work.

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The Events Coordinator assists in the design and execution of OMERS in-person, virtual and hybrid events that bring our brand to life. A member of the internal communications team, this role works closely with stakeholders across the enterprise, advising them of events best practices. Reporting to the Associate Director, Global Events and Community, the Events Coordinator collaborates closely with Data& Technology, Facilities, and other cross-functional partners to coordinate event logistics, manage program execution, and ensure the successful delivery of every event from concept to completion.

You will be responsible for

• Collaborate with business partners to support in-person, virtual and hybrid events by assisting with the planning and implementation process by providing best-in-class recommendations
• Draft invite communications and event briefings.
• Manage online event registration (including technical testing of event registration systems, sending out calendar invites) and reporting outputs such as guest lists and name tags for attendees.
• Support the strategy for the events volunteer program by managing the program to recruit and communicate with volunteers for various events and programs.
• Assist with the development of event promotional materials (event invite, digital board ads, etc.) and ensuring they are deployed in our channels (email, intranet, digital boards, newsletters, etc.)
• Responsible for ensuring that company standards are applied all events and townhalls.
• Assist in managing budget, processing invoices and tracking expenses.
• Responsible for scheduling events with business partners and managing the global events calendar.
• Prepare post-event reports.

Required Skills& Experience

• You are excited about the idea of doing creative and meaningful work, by bringing OMERS culture to life through live, hybrid and virtual events.
• You exhibit excellent communication and interpersonal skills to build effective and trusted partnerships with internal and external stakeholders, at all levels.
• You can juggle priorities and adapt in a busy and ever-changing environment, balancing the management of multiple large-scale concurrent events and adhering to strict deadlines.
• You can stay calm, quickly assess and deal with complications and difficulties to ensure client satisfaction
• You are comfortable testing new technology and event platforms.
• You can work outside of regular working hours as required, including extended hours, holidays and weekends during busy periods and peak seasons.

Preferred Skills& Experience

• A college or university degree in a related field, or equivalent on-the-job experience
• 1-3 years demonstrated experience in event planning and management
• Experience in customer service or other people-oriented fields desired
• Exceptional written, visual, and oral communications skills
• A positive, “roll up the sleeves and get the job done” attitude with a strong sense of collaboration
• Creative mindset with the ability to contribute fresh ideas and enhance event experiences through thoughtful planning and execution.
• Ability to work independently and contribute to a team environment

This posting is for an existing vacancy.

The expected salary range for this position is $55,000.00 - $79,000.00 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS& Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our View email address on ca.workus.org committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.