Accounts Receivable / Accounts Payable Clerk

Accounts Receivable / Accounts Payable Clerk

Location: Montreal, Canada  

Are you eager to grow your career in accounting, finance operations, and administrative support within the fast-growing CPG industry?

We are seeking an AR/AP Clerk responsible for ensuring the accuracy, timeliness, and efficiency of our accounting operations.  This role manages both Accounts Receivable and Accounts Payable processes, maintaining accurate financial records, strong vendor relationships, and healthy cash flow.  You will play a central role in day-to-day AR and AP management, including posting transactions, processing payments, reconciling ledgers, and supporting accounting operations.

If you enjoy working with numbers, staying organized, and ensuring financial records are accurate and up to date, this position enables you to put your accounting skills into practice in a dynamic, fast-moving environment.

Key Responsibilities

1. Accounts Payable (AP) Management

• Verify, code, and enter vendor invoices into the system daily
• Match invoices with purchase orders and item receipts; resolve discrepancies promptly
• Prepare and execute weekly vendor payments (EFT, ACH, credit card, online portals)
• Send remittance notifications and maintain strong communication with suppliers
• Maintain vendor profiles and respond to inquiries in a timely and professional manner
• Manage the shared accounting email inbox and ensure all items are addressed
• Reconcile the AP ledger monthly, ensuring accuracy and completeness

2. Accounts Receivable (AR) Management

• Track and post customer payments daily, ensuring proper allocation
• Conduct weekly collection follow-ups, addressing overdue invoices and short-payments
• Communicate with customers and coordinate internally for collection escalations
• Prepare and send customer statements weekly
• Respond to customer inquiries regarding invoices, balances, and payment issues
• Review credit limits and release/approve customer orders as needed
• Reconcile the AR ledger monthly and ensure no unapplied payments remain outstanding

3. Administrative & Financial Support

• Maintain accurate digital filing of all AP/AR documents
• Support month / year end by gathering required documentation upon request
• Prepare credit applications
• Coordinate with Controller to monitor cash flow timing and upcoming payments
• Contribute to continuous improvement of accounting processes and SOPs

What Makes You a Great Fit

• You enjoy structured workflows, numbers, and accuracy
• You thrive in environments where organization and follow-through are essential
• You are a clear communicator who is comfortable interacting with customers and vendors
• You take pride in keeping financial records clean, current, and compliant
• You’re proactive, detail-oriented, and dependable with deadlines

Qualifications

• 1–3 years of experience in accounting, finance operations, AR/AP, or bookkeeping
• Strong proficiency with QuickBooks, BeanWorks, Google Sheets, Asana (or similar systems).
• Excellent communication and organizational skills.
• Ability to manage multiple priorities and maintain accuracy under deadlines
• Bilingual in English & French required.
• A degree or diploma in Accounting, Finance, or Business is an asset

Why Join Us?

• Grow Your Career in Accounting: Hands-on experience in AR, AP, and operational accounting in a fast-growing company
• Make an Impact: Your accuracy and responsiveness will directly support cash flow and financial reporting
• Learn & Develop: Work closely with experienced professionals and develop valuable skills 
• Work-Life Balance: Hybrid work environment (3 days in office, 2 days WFH).

Hours: 8:00AM - 4:00PM, Monday to Friday
Hybrid: 3 days in office, 2 days WFH