Accounts Payable Administrator

Job Responsibility:

Main Purpose of the Job:

An Accounts Payable (AP) typically involves managing and processing payments to suppliers and vendors, ensuring accurate records, and maintaining strong vendor relationships. Key responsibilities include verifying invoices, reconciling accounts, and adhering to financial regulations.

Reports to: Accounting Manager

Duties and Responsibilities:

· Invoice Processing: Receiving, verifying, and coding invoices from vendors, ensuring accuracy and compliance with company policies.

· Payment Processing: Preparing and processing payments to vendors, including checks, electronic transfers, and credit card payments.

· Record Keeping: Maintaining accurate records of invoices, payments, and vendor information.

· Reconciling Accounts: Reconciling bank statements, accounts payable ledgers, and other financial records.

· Vendor Management: Building and maintaining relationships with vendors, resolving payment issues, and ensuring timely payments.

· Financial Reporting: Preparing reports and analyses for management and stakeholders.

· Compliance: Ensuring compliance with financial regulations and internal controls.

· Problem Solving: Researching and resolving discrepancies, errors, and other payment-related issues.

· Software Proficiency: Utilizing accounting software to manage invoices, payments, and records.

· Communication: Communicating with vendors, colleagues, and management on various financial matters.

· Accuracy and Detail: Maintaining accuracy and attention to detail in all financial transactions.

· Organizational Skills: Managing multiple tasks and deadlines effectively.

· Teamwork: Working effectively with other team members in the accounting department.

Qualifications:

· Attention to Detail : Accuracy and thoroughness in verifying invoices and processing payments are crucial.

· Mathematical Skills : Proficiency in basic arithmetic and financial calculations.

· Organization and Time Managemen t: Managing multiple tasks and meeting deadlines.

· Communication Skills: Effectively communicating with vendors and internal staff.

· Computer Skills: Proficiency in accounting software and MS Office.

· Problem-Solving Skills: Identifying and resolving issues related to invoices and payments.

· Reconciling Accounts Payable Statements : Ensuring that accounts payable statements match company records.

· Handling Expense Reports : Processing and verifying expense reports.

· Analyzing Accounts : Preparing reports on accounts payable status and identifying areas for improvement.

· Training: May be required to train new employees on AP procedures.

Job Types: Full-time, Permanent

Pay: $50,000.00-$65,000.00 per year

Additional pay:

• Bonus pay

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person