Administration Assistant - Part Time

Position: Part Time Permanent
The Program Admin Assistant provides administrative support to the Clinical Assessment and Resources Services team. The Program Admin Assistant processes assessment and psychiatric referrals, as well as distributes completed assessments. The Program Admin Assistant manages, schedules, and confirms all psychiatric clinics. In addition, the Program Admin Assistant maintains and updates files and processes reports.
Certificate or diploma in office administration or a related field of study.

Minimum one (1) year of experience working in an office environment.
Experience working on computers with software packages including; Excel, Word, and Outlook. Experience working with various databases.
Open to continuous education and learning and development opportunities.
Proficient computer skills.
maintaining and updating clinician reports and assessment tracking statistics, copying, distributing, and filing completed assessments, and filing completed testing protocols.
Process psychiatric referrals which includes; Schedule, confirm, and provide administrative support at all psychiatric clinics.
Prepare billing for the psychiatrists.
Keep informed on agency policies and procedures, and organizational structure to facilitate questions from the treatment team appropriately.
Provide direction, guidance, and training to new employees when required.
Ensure policies, procedures, and agency standards are being met.
Maintain office supply inventory and order office supplies as needed.
Ensure maintenance of office equipment and arrange for repairs and service as required.
Adheres to written or verbal agency and government regulations, policies, practices, and instructions.
The incumbent is responsible for completing all mandatory training requirements for the position as per agency policy and guidelines.

Wage Range for this position is $24.02 to $31.06 per hour, depending on experience.
This position will require availability to work all Monday evenings from 4:30-7:30pm.