ASSISTANT ADMINISTRATION PLANNING (H/F)

Business Management

As a co-op/intern student at BMO, you will have the opportunity to be heard, keep growing and make a difference. You will have the opportunity to participate in programs such as the Women in Banking Mentorship Program, BMO Social Squad student-led activities, BMO Academy learning platform and access to various Employee Resource Groups to further develop your network within BMO.

Note: Only students currently enrolled in an academic program and returning to their studies will be considered for Co-op/Internship opportunities. Student who recently graduated are invited to apply to our New Grad opportunities which are available at

To apply for this opportunity, please submit your cover letter, resume and an unofficial copy of your academic transcript. Provides a variety of general office support services and clerical tasks to support to one or more business groups and facilitate group operations. Collaborates with internal and external stakeholders to facilitate delivery of business objectives in accordance with applicable policies, processes, and controls. Troubleshoots and resolves routine problems according to policies, standard procedures, schedules, and deadlines and maintains audit trails, or escalates non-routine problems.

Compiles, copies, sorts, and files records of office activities and business transactions.

Creates, maintains, and enters information into databases.

Prepares funding approval requests for department projects.

Tracks, verifies, and processes department budget and capital expenditure invoices.

Resolves or escalates invoice discrepancies in accordance with accounts payable policies, procedures, and vendor agreements.

Maintains office supplies inventory, checks inventory of supply stocks, places and facilitates the execution of office supply orders, and verifies receipt.

Schedules meetings and coordinates applicable audio-visual equipment, catering, room setup, and conference calls.

Books travel arrangements and prepares itineraries for management.

Answers central phone lines, responds to and resolves or escalates inquiries for resolution

Supports the development of tailored messaging by writing, editing, and distributing communications materials (e.g. correspondence, agendas, presentations, proposals, reports, bulk emails, and policies and procedures) and dispatching outgoing communication.

Verifies staff timesheets and collects and tracks staff attendance data (e.g. overtime, sick, and vacation time) in accordance with applicable guidelines to ensure consistency and determine staff availability.

Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations, office planning and new furniture requirements) with minimal interruptions to business operations.

Completes standardized tasks under supervision.

High school diploma or equivalent work experience.

Certificate in Office Administration is desirable.

Working knowledge of general office procedures.

Working knowledge of office equipment, such as photocopiers and printers.

General knowledge of audio visual equipment to conduct training and demonstrations, perform maintenance, and troubleshoot issues.

Salaries for part-time roles will be pro-rated based on number of hours regularly worked. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. It calls on us to create lasting, positive change for our customers, our communities and our people. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.

Accommodations are available on request for candidates taking part in all aspects of the selection process. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.